Job Title:                                Executive Assistant (Temp)

Department/Division:          Management                              

Report to:                               Managing Director

Job Summary: 

This position is responsible for full spectrum of administrative and secretarial support to a Vice President. The incumbent works independently and handles confidential information. In addition, this position will provide administrative services to the respective department.

Principal Accountabilities:

1) Secretarial and Administrative Services

• Provide full secretarial support to MD such as: maintain schedule of local and overseas meetings and business appointments, handle travel arrangement, processes expense claims.
• Coordinate weekly calendars and contact information for management member schedule.
• Coordinate senior management executives’ visits, conferences/meetings and any hospitality projects when required. Facilitate the meetings with the compilation and dissemination of meeting agenda, minutes and any other meeting materials as needed. This includes venue sourcing/event management and coordination of group itineraries.
• Assist in the development and preparation of presentation materials.
• Establish and maintains files and records.
• Prepare T&E reports for the Managing Director.
• Perform other duties or facilitate ad-hoc projects as and when assigned.

2) Team Support

•  Support 2 VPs

  Requirements:

• Diploma or above with formal secretarial training
• At least 5 years' PA/ TA experience in MNC/Law Firm/Professional Firm /sizeable companies & serving senior executives & expatriates
• Good PC skills ( Microsoft Office )
• Confident and presentable
• Good inter-personal and communication abilities
• Pleasant personality with excellent administrative, problem solving skill and organizational skills
• Good team player
• Flexible and detail-oriented
• Excellent command of both spoken & written English and Chinese

The world's co-leader in wines and spirits, Pernod Ricard has a large portfolio of local and international brands. Headquartered in Paris, the group has strong distribution networks on all continents and has over 18,000 employees worldwide.

At Pernod Ricard we have our own way of doing things, we call it conviviality. And as "créateurs de convivialité", we live the Pernod Ricard Mindset every day, in everything we do.

This unique quality is something you feel and experience when working at Pernod Ricard and we are dedicated to ensuring it is felt throughout the business. Our culture connects everyone who works at Pernod Ricard across our brand portfolio and the globe.