Administrator

Christie's Hong Kong Ltd

Company Industries：Others

Job Information

Post Date：2013-10-18
Career Level：Middle
Location：Central & Western Area
Yr(s) of Exp：3 years
Qualification：Degree
Salary：Not Specified
Employment Type：Full Time, Temporary
Job Function：Clerical / Admin Staff Customer Service - Supervisor/Officer Others

Job Description

Role Description:

To provide centralized support to Christie’s clients and to the assigned department through coordination with a wide range of departments within the business. Duties are varied, and will follow the cycle of the events schedule for the assigned department.

JOB FUNCTIONS (Duties include but are not limited to the following):

Receive all incoming phone calls for the department, answering basic questions regarding the business in a polite and professional telephone manner.
Provide departmental administrative support including but not limited to faxing, filing, and overall department organization and tidiness, office supplies and incoming mail distribution.
Compose and edit correspondence, reports, memoranda and other materials.
Manage client accounts by following up on related documentation.
Maintain client files using various internal computer systems and the department filing system.
Work closely with internal / external parties, such as vendors, supporting departments, specialists and counterparts in overseas offices.
Manage all VIP logistics and communication, including travel, accommodation, and study materials.
Track expenses to ensure department spending is in accordance to budget
Plan all relevant logistics, including sourcing venue, set-up and other logistics.
Execute market and press campaign for the department.
Schedule appointments and meetings, liaising with clients and specialists.
Manage post-event process, including payment and feedback.
Greet/visit clients on-site and off-site to support appraisal, consignment and sale efforts.
Compile and report statistics to Senior Management.
Other duties as assigned by Manager.

JOB REQUIREMENTS:

Degree in Business or Art History is preferred
A minimum of 3 years solid working experience in administrative / secretarial / sales support function
Proficient in MS office including Chinese Word Processing
Superior client service skills.
Self-motivated and high attention to detail
Able to manage time effectively and remain calm in stressful situations and tight deadlines, as well as with international colleagues in different time zones
Excellent communication and interpersonal skills, including superior written and spoken communication.
Proficient in written and spoken English and Mandarin.

Interested parties, please submit your application via our website http://www.christies.com/about/careers/Lumesse/details.aspx?nPostingID=582&nPostingTargetID=962&option=52&sort=DESC&respnr=1&ID=QJVFK026203F3VBQBV77968OB&COUN=1185&ContractType=9132&Resultsperpage=10&lg=UK&mask=extcareersite

Company Info

World’s Leading Auction House

Christie’s is a name and place that speaks of extraordinary art, unparalleled service and expertise, as well as international glamour. Founded in 1766 by James Christie, Christie's has since conducted the greatest and most celebrated auctions through the centuries providing a popular showcase for the unique and the beautiful. Christie’s offers over 450 auctions annually in over 80 categories, including all areas of fine and decorative arts, jewellery, photographs, collectibles, wine, and more. Prices range from $200 to over $100 million.

Christie’s, the world's leading art business, had global auction and private sales. Our sales figures were driven by an increase in new buyers across all geographies coming to the market, including from growth markets such as China and through the Internet.
Christie's also has a long and successful history conducting private sales for its clients in all categories.

Christie’s has a global presence with 53 offices in 32 countries and 10 salerooms around the world including in London, New York, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich, and Hong Kong. More recently, Christie’s has led in growth markets such as Russia, China, India and the Middle East, with successful sales, exhibitions and initiatives in Shanghai, Moscow, Baku, Beijing, Mumbai, Delhi, Jeddah, Abu Dhabi, Doha and Dubai.

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