We are a Boutique Creative Agency located in Quarry Bay with a focus on creating bespoke events for luxury clients. We are looking for an Office Manager to oversee office administration.

REQUIREMENTS:

-  Degree holder in any disciplines

- Minimum 3 years experience in secretarial and administration support to Management

-  Detail orientated, presentable and able to work under pressure proactively and independently

- Proficient in Microsoft Work and Excel

- Management experience

- Excellent organizational and communication skills

- Strong written and spoke English and Cantonese (Mandarin a plus)

- Team Player

- Experience in the Creative Industry a plus

RESPONSIBILITIES:

Office

- Provide office administrative support

- Making sure computers, equipment, programmes is up to date

- Liaise with Landlord, Contractors, Suppliers, IT company and cleaner for office or technical issues

- Handle HR duties including payroll, annual leave, sick leave, employment contracts, recruitment, disciplinary

- Coordination of travel plans (flights/hotel booking/Visa etc)

Personal Assistant

- Provide full range of personal assistance and secretarial support to the CEO

- Other ad-hoc tasks/projects whenever necessary

Accounting

- Handle payments, procedures and paperwork for accounts payable and accounts receivable, contracts, event agreements, quotations

- Reconcile Supplier/Contractor invoices with profit and lost table

- Update account status forecast (incoming and outgoings)

- Organise paperwork for Accountants to reconcile