Responsibilities:

1. Executive and administrative support to VPHR

• Act as the point of contact between the VPHR and internal/external clients and gatekeeper, including calls screening
• Handle confidential and proprietary information with discrete manner
• Prioritize tasks on hand and manage VPHR’s calendar in an efficient manner
• Write memos/letters and prepare meeting agenda, materials, minutes, reports and PowerPoint presentation, etc.
• Make travel and meeting schedule arrangement
• Develop and carry out an efficient documentation and filling system
• Expenses claims and other administrative work where necessary

2. Executive and administrative supports to Directors

• Act as the point of contact between Directors and internal/external clients and gatekeeper, including calls screening, where necessary
• Handle and prioritise tasks on Director’s calendar, where necessary
• Make travel and meeting schedule arrangement
• Provide administrative assistance to the Directors including expenses claims

3. Preparation and analysis of HR reports

• Provide support to Directors on HR reports (eg. Organisation, Headcount, C&B reports, etc.) by consolidating and analysing information
• Other reports where necessary

4. Team administrative support

• Arrange meeting and conference, prepare agenda, provide logistics support and act as point of contact for participants
• Handle HR team calendar and ensure it is kept up to date with team’s leaves and out of office agenda
• Make travel and guest arrangements for the team
• Handle incoming and outgoing mails
• Ad hoc projects when arises

 Requirements:

• Bachelor Degree holder
• Minimum 5 years of relevant experience
• Prior experience in Human Resources Department and handling HR records
• Proven record of handling sensitive and confidential information
• Ability to compile data accurately and efficiently
• Independent and proactive
• Excellent interpersonal and organizational skills
• Excellent command in written and verbal English and Chinese
• Proficiency in Excel, Powerpoint, Words 

We offer 5-day work week, attractive remuneration with fringe benefits to the right candidate. Interested parties please apply with the detailed resume stating your current and expected salary by clicking “Apply Now”.

All personal data collected would be used for recruitment purpose only.

The world's co-leader in wines and spirits, Pernod Ricard has a large portfolio of local and international brands. Headquartered in Paris, the group has strong distribution networks on all continents and has over 18,000 employees worldwide.

At Pernod Ricard we have our own way of doing things, we call it conviviality. And as "créateurs de convivialité", we live the Pernod Ricard Mindset every day, in everything we do.

This unique quality is something you feel and experience when working at Pernod Ricard and we are dedicated to ensuring it is felt throughout the business. Our culture connects everyone who works at Pernod Ricard across our brand portfolio and the globe.