Summary

UBM Asia seeks a diligent, customer-focused, and wonderful individual to serve as the Personal Assistant to the Regional Director of International Marketing. In this position, the PA will perform a wide range of administrative and general support duties for the Regional Director and the International Marketing Department acting as the pivotal behind the scenes champion to keep the department running smoothly and harmoniously. He or she will frequently communicate with senior level internal and external contacts, marketers and colleagues from across UBM Asia’s vast network, and be a champion in behind the scenes responsibilities leading to the department’s continued success. Ideal candidates for this positon will have a number of administrative and secretarial experience under his/her belt, be able to work independently as well as collaboratively, and possess a professional yet customer centric demeanor.

Responsibilities

• Organise and maintain Director’s schedule including appointments, diary, expenses, and travel arrangements
• Maintain the International Marketing Department’s internal calendar of events, meetings and itineraries
• Assist with booking travel for Department staff
• Communicate and/or coordinates Director’s instructions and desires with various individuals and departments
• Organise and maintain Director’s correspondence and records, following up on pending matters with limited direction
• Ensure department and large group meetings run efficiency with materials and agendas organised ahead of time
• Keep track of department expenses and invoices
• Receive and screen telephone calls, letters, and/ or visitors, answering routine questions and obtaining and furnishing information to save supervisor’s time
• Prepare special reports, gathering, summarizing and analyzing data

Requirements

• Independent and collaborative work style with a high degree of organisation and multitasking capabilities
• Adept in all forms of Microsoft Office suite of tools including advanced Outlook calendaring, Power Point, and Excel
• Web savvy and able to quickly learn and utlise web-based applications
• Fluent in written and spoken English and Chinese Mandarin a must, all other languages a plus
• A sharp sense of responsibility with the ability to manage priorities and deliverables to superior results whilst keeping a calm and affable demeanor
• An intelligent, honest and warm individual who also enjoys working with a fun, warm, and honest group

Excellent compensation package will be offered to the right candidate.  Please send detailed resume stating expected salary, available starting date and day-time contact to us. Candidates not notified within one month should consider their application unsuccessful.  Personal data collected is solely for recruitment purposes and will be treated in strict confidence.  Personal data of unsuccessful applicants will be destroyed after 6 months.

At UBM plc, we invite you to be part of an organisation that is committed to building a diverse and inclusive culture and to being a responsible, sustainable business.  UBM is proud to be an equal opportunity workplace.