Job Description :

The division is responsible for organizing meetings and conferences for the medical community in Asia and beyond.  The role of a Conference Manager is to lead the team working on an event to great success.

Responsibilities :

• Meet with client to obtain a detailed brief and understanding of requirements
• Venue-searching to meet (and exceed) client expectations
• Provision of proposed venue report, with detailed comparison chart
• Liaison with hotel regarding contract & arrangements
• Preparation of action plan, including detailed timelines and budget planning
• Communication with regional & local offices of client company re delegate attendance
• Provision of regular status report to client, including delegate registration
• Liaison with invited speakers & VIP guests (travel, accommodation, special requirements)
• Liaison with internal editorial, design and production teams to produce event materials (invitations, backdrop, quick-stands, abstract books)
• Liaison with contractors
• On-site leadership of team, including team briefings
• Overall supervision of event:
• Meet & greet
• Audio-visual
• Room set-up
• Scientific program
• Welcome letters/departure information
• Social functions: F&B, transport arrangements

• Provision of budget report on completion of event

Required skills/backgrounds

• University degree
• Proactive and well organized
• Excellent communication and negotiation skills to work with clients and suppliers
• Detail-oriented
• Team player and proven ability to be a leader
• At least 5 years’ experience in meeting/conference management, preferably with pharmaceutical event background
• Experience in preparation of budget reports
• Flexibility in working hours
• Ability and willingness to travel
• Flexible and actively seeking to acquire new knowledge and skills

All Personal data collected will be used for recruitment purpose only.

MIMS is a leading medical communications company specializing in delivering knowledge and education to healthcare communities. To our audience of healthcare professionals, we provide trusted drug and disease information as well as timely medical news updates and clinical resources to improve patient outcomes. To our valued pharmaceutical clients, we work on innovative healthcare products from early development through to post-launch to meet their marketing objectives. 

Our mission is to connect pharmaceutical companies, healthcare providers, medical professionals and consumers by delivering timely targeted healthcare information through the most efficient and appropriate channels.  To do this, we keep pace on a daily basis with advances in healthcare and information technology.