Summary  

UBM Asia is seeking a Personal Assistant to join the Finance team. This position is full time, based in Hong Kong. This is an excellent opportunity for the right candidate to work for one of the world's largest global trade exhibition organisers.

Responsibilities

• Organise and maintain Director’s schedule including appointments, diary, expenses, and travel arrangements
• Maintain the Department’s internal calendar of events, meetings and itineraries
• Assist with booking travel for Department staff
• Communicate and/or coordinates Director’s instructions and desires with various individuals and departments
• Organise and maintain Director’s correspondence and records, following up on pending matters with limited direction
• Ensure department and large group meetings run efficiency with materials and agendas organised ahead of time
• Keep track of department expenses and invoices
• Prepare special reports, gathering, summarizing and analyzing data

Requirements

• Independent and collaborative work style with a high degree of organisation and multitasking capabilities
• Adept in all forms of Microsoft Office suite of tools including advanced Outlook calendaring, Power Point, and Excel
• Knowledge of finance/accounting preferred
• Fluent in written and spoken English a must
• Detail and results oriented and able to work under tight deadlines
• A sharp sense of responsibility with the ability to manage priorities and deliverables to superior results whilst keeping a calm and affable demeanor

Excellent compensation package will be offered to the right candidate.  Please send detailed resume stating expected salary, available starting date and day-time contact to us. Candidates not notified within one month should consider their application unsuccessful.  Personal data collected is solely for recruitment purposes and will be treated in strict confidence.  Personal data of unsuccessful applicants will be destroyed after 6 months.

At UBM plc, we invite you to be part of an organisation that is committed to building a diverse and inclusive culture and to being a responsible, sustainable business.  UBM is proud to be an equal opportunity workplace.