Based in Hong Kong Office to provide clerical and administrative support to the Department function to ensure seamless departmental operations and successful achievements of business goals and priorities.

• Well versed in calendar management, trip planning and scheduling. Coordinate meeting invites, conference call invites and perform minute-taking.
• Facilitate visa applications for business travels.
• Perform administrative duties such as emails correspondence, business letters, memorandum, incoming and outgoing mails etc.
• Compile expense report and presentations for management review.
• Document and communicate requests and enquiries to appropriate personnel, and maintain confidentiality of information.
• Develop and maintain a proper filing system. Keep full record of departmental related documents and maintain strict confidence.
• Assist in preparing and developing internal communication emails, memos and presentations.
• Effectively collaborate with people at all levels across functions in a diverse environment.

• Excellent level of English & Mandarin/ Cantonese is essential (verbal and written).
• Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers.   Flexibility of role depends on business needs.
• Strong Food & Beverage background
• Strong customer development and relationship management skills.
• Ability to design and implement successful tracking of documents and spreadsheets.
• Knowledge of all Marriott Lodging products, cultures and brand strategies,
• Ability to manage and balance own time.
• Strong communication skills (verbal, listening, writing).
• Strong organizational skills.
• Proactive and reliable.
• Ability to use standard software applications such as Word, Excel and PowerPoint.
• Ability to assist in preparation of quality PowerPoint presentations.
• Ability to develop and maintain relationships e.g. associates, customers, owners.
• Able to use initiative and work under minimal supervision.

• Supports all hotel brands.
• Assists with the design and preparation of statistical reports as required.
• Creates and maintains shared folders and team performance tracking documents.
• Produces and distributes team correspondence, presentations and other related documents as required.
• Assists VP Food & Beverage and team in preparation of various presentations/ reports/ updates.
• Maintains diaries and schedules appointments and meeting for VP Food & Beverage and designated leaders within the Food & Beverage discipline.
• Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.
• Coordinates venue, agendas and minutes for various meetings.
• Coordinates all travel and hotel accommodation arrangements.
• Coordinates Team meetings.
• Sets up conference calls.
• Files and forward-traces a variety of documents.
• Maintains office supplies for area.
• Processes expense reports.
• Takes meeting minutes as requested.
• Tracks team vacation.
• Maintains, collates and distributes all relevant activity reports.
• Responds to various requests for help and information.
  
  Additional Responsibilities

• Performs other related tasks as assigned by management.
• Complies with Marriott International Hotels Limited Hong Kong Office policies and procedures.
• Working hours as required to do your job but normally not less than 40 hours per week.