Function:

To provide administrative assistance and donor servicing and support to Heifer International - Hong Kong, to ensure daily operations are carried out efficiently and effectively; process donations and perform bank transactions, provide support in donor servicing, and support in HR and legal matters.

Responsibilities:

• Execute donor care and servicing including but not limited to processing donations, issuing receipts, inputting data, handling enquiries, and keeping donor files.
• Maintain and update donor database. Produce reports as needed.
• Perform bank transactions such as deposit and fund transfer. Handle petty cash reimbursement and prepare monthly petty cash expense reconciliation.
• Assist with invoice processing and cheque payment preparation.
• Provide support to HR functions and legal matters as needed, such as organizing team meetings and annual staff event, and filing annual return.
• Provide general administrative support in daily office operations, including ordering and maintaining supplies, coordinating arrangements for travel and meetings.
• Provide general reception to office visitors and deal with telephone inquiries
• Contact and work with volunteers who help with admin or donation processing.
• Participate in Heifer HK events, presentations, and planning activities as needed.
• Assist in other ad hoc duties as needed.

Job Requirements:

• Bachelor Degree in any discipline with at least 2 years hands-on working experiences

• Experience in non-profit organization is a plus

• Must be well-organized, detailed-oriented and able to multitask

• Good command of spoken and written English and Chinese (Cantonese and Mandarin)

• Customer-oriented with good communication and interpersonal skills

• Proficient in MS Office including Chinese word processing, Excel and PowerPoint

• Able to work independently, autonomously, proactively and a good team player

• Immediately available preferable

Personal data collected will be used for recruitment purpose only.

Heifer Int'l HK is an NGO dedicated to ending world hunger by providing animals and training to help impoverished families in China become self-reliant.