SUMMARY

Administrate receptionist duties and support admin & travel functions for Kids II Far East Limited. The Senior Admin & Travel Coordinator will report to HR and Admin Manager (HR Business Partner) in Hong Kong Office.

Interested in the day to day duties?

• Perform receptionist duties at front desk including answering telephones in a courteous and helpful manner, taking down and recording messages and routing telephone calls to appropriate staff.
• Be stationed at the receptionist desk to answer the door, greet visitors and guests in a courteous and helpful manner at all times.
• Manage the overall appearance of the Reception Area including the Conference/Meeting/Show Rooms to ensure these areas are orderly, clean, presentable and free from clutter.
• Manage the booking and use of Conference/Meeting/Show Rooms. 
• Record and manage the availability and placement of Showroom samples to ensure the latest samples are properly displayed. Support sales administration team if needed. 
• Prepare appropriate documentation and organize courier pick-up and deliveries as and when needed.       Ensure samples and packages are properly packaged to prevent them from being damaged. Coordinate the delivery of urgent letters, documents and packages to postal, courier or other drop-off points or offices as needed. 
• Maintain a record of stationery supplies, create stationery replenishment requisitions and ensure such supplies are ordered and replenished in a timely manner upon approval.                                                                                                                            
• Order, replenish, and store drinking water and other refreshments in the office.  
• Assist other staff in the preparation, printing, photocopying, and scanning, faxing, collating, distribution and recording of ad-hoc reports, agendas, minutes, presentations, binders and meeting notes, etc. as needed. 
• Provide general services to assist staff and visitors in making meeting appointments, maintaining schedules, making travel reservations and bookings, securing visas and tickets.  
• Communicate closely with USA and China Office’s receptions and follow the standard procedures on all admin and reception duties. 
• Provide creative idea in tacking cost saving projects and to improve the efficiency of reception operation.  
• Support all travel and office administrative work at front desk.  Assist Sales administration, accounting, IT and other department for other additional duties.  
• Any additional duties and responsibilities based on the needs and evolution of the company’s business, product portfolio, and market condition.

What’s your background?

• Diploma or Degree holder preferably in Business Management or Hospitality Management
• At least 3-5 years relevant working experience with MNC background, preferably in a professional service environment
• Superior organizational skills, with a disciplined approach to all tasks assigned
• Attention to detail-orientated, able to work independently and respond quickly to changing priorities
• Team player and with passion in helping others when necessary to meet deadlines

Want to know more?

We regularly host training sessions and social functions to foster a genuine camaraderie outside the workplace, and to promote the sense of comfort and support that enhances teamwork. At company-wide awards ceremonies, we take time to recognize the talent, effort and dedication of the people who make Kids II such a standout place. Check out our website at http://www.kidsii.com/ for more information.

Interested applicants, please apply with a detailed resume stating your current /expected salary and date of availability.

Personal data collection would be used for recruitment purpose only.

Kids 2 has a 50-year history of inventing and reinventing baby toys and gear for families across the globe. The brand portfolio strength runs deep with four brands under the Kids 2 umbrella: Bright Starts™, Ingenuity™, Baby Einstein™ and Oball™. Through its brands, Kids 2 is a powerhouse of creativity, diversity and innovation, uniquely matching the needs of parents and babies. Headquartered in Atlanta, Kids 2 has over 450 team members in 12 global offices and its products are sold by more than 78,000 retailers in over 90 countries. 

At Kids 2, we’re really good at what we do. And when we’re great at our jobs, we help parents be great at their jobs.

Parenting is demanding, and that’s where we come in. We want to reimagine how brands can make it easier for early stage parents – not by just selling them products, but by providing holistic solutions that transcend borders, categories and aisles.

No matter our title or department, at Kids II, our job is to create more tiny wins for parents, so they can create bright futures for their little ones. That’s a big task!

We’re serious about what we do, AND we love to have fun. Our team is hardworking, entrepreneurial, and passionate about helping families create millions, if not billions of tiny wins.