Our client, an international interior design firm, is looking for an efficient and effective Project Secretary to support the project teams.

The desirable candidate must speaks fluent English, Mandarin and native Cantonese, demonstrating strong sense of responsibility, able to work under pressure and meet deadlines.

Responsibilities:

• Secretarial support to the project team, project leaders & Directors, including typing and editing letters, minutes, reports, contracts and other documents
• Document translation support (translation by translator, document consolidating & coordinating by Project Secretaries), including back up translating assistance when required
• Contract control and bidding proposal
• Project travel arrangements with visa application when needed
• Making appointments, booking lunch/dinner venue and updating related diary
• Setting up Enquiry / Live project numbers with opening project folders and updating of records
• Updating resource/invoice sheets and related records
• Assist project team with filing, scanning of documents and uploading files into Central
• Prepare and update project contact lists and input client's contact details on Central
• Prepare archive folders and records for projects
• Ensure studio is maintained in line with studio standards, liaising with other departments as necessary
• Backup other project secretaries and reception telephone answering service
• Cover leave at reception when necessary
• Ad hoc tasks as requested

Requirements:

• Min 3 years relevant experience in a similar role preferably in an interior, architecture or construction firm with knowledge in handling tender and bids.
• Good knowledge and experience in making organising travel arrangements and visa application/embassy requirements etc.
• Professional and pleasant personality with good written and verbal communication and interpersonal skills.
• Fluent in English, Mandarin and Cantonese is an absolute must.
• Proactive, take initiative and well organized.
• Able to work fast under pressure.
• Mature with an attention to detail and highly resourceful.
• Ability to multi-task and work independently as well as in a team.
• Proficient in MS Office applications (Excel, Word and Powerpoint) and Chinese typing.

What you get in return:

You will get the opportunity to work in a fantastic culture where your work will not go unnoticed.

If you are interested in this role please apply. For more information please contact Paula Way-James on 3907 3932.

About Morgan McKinley Hong Kong
Ranked as one of Deloitte's Top 'Best Managed Companies' and headquartered in Ireland, Morgan McKinley established in Hong Kong in 2003. Our company culture, built on trust, reward, and commitment to success, is based in the financial centre in Admiralty, with 30+ recruiters speaking Cantonese, Mandarin and English.

We specialise in permanent, contract and staffing solutions for the Financial Services, Human Resources, Commerce & Industry, Technology, Digital and I.T. markets and have a consistent track record working with leading financial services front office & operations, accounting & finance, risk, compliance, legal, audit, HR, Sales & Marketing businesses.

Visit https://www.morganmckinley.com.hk/ to know more about us!