Brand Administrative Assistant

Luxury Hotels International of Hong Kong Limited

Company Industries：Hospitality / Catering

Job Information

Post Date：2017-04-28
Career Level：Entry Level
Location：Not Specified
Salary：Salary provided
Employment Type：Full Time, Permanent
Job Function：Clerical / Admin Staff

Job Description

JOB SUMMARY

A Full Time position based at the Hong Kong Continent Office. Provides support to Vice President, Premium & Select Brands. Performs other related tasks as assigned by management & team. Complies with the company policies and procedures.

CORE WORK ACTIVITIES

Manage the calendar for the Vice President including arranging meetings on-site and offsite, managing the logistics and ensuring successful execution of those meetings
Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.
Coordinates Team meetings.
Sets up conference calls.
Files and forward-traces a variety of documents.
Maintains office supplies for area.
Processes expense reports.
Takes meeting minutes as requested.
Tracks team vacation.
Assists Vice President, Premium & Select Brands and team in preparation of various presentations/ reports/ updates.
Develop and submit expense reports for the Vice President and Directors ensuring on-time submission and accuracy
Maintains, collates and distributes all relevant activity reports.
Responds to various requests for help and information.
Performs other related tasks as assigned by management.
Complies with the company policies and procedures.
Assists with the design and preparation of statistical reports as required.
Supports all MI hotel brands.
Acts as a central point of contact between the Hong Kong Continent Office and Regional/Area teams.
Works with the Brand & Marketing teams to develop key stakeholder presentations and reports for meetings that support the Communications efforts.
Creates and maintains shared folders and team performance tracking documents.
Produces and distributes team correspondence, presentations and other related documents as required.
Monitors and assists in maintaining Asia Pacific Premium & Select Brand and Marketing content, working with discipline teams.
Coordinates venue, agendas and minutes for various meetings.
Manage travel booking for the Vice President and Directors including visa applications/renewals

CANDIDATE PROFILE

Skills and Competencies

2 - 3 years of admin experience
Excellent level of English & Mandarin/ Cantonese is essential (verbal and written).
Ability to design and implement successful tracking of documents and spreadsheets.
Ability to manage and balance own time.
Strong communication skills (verbal, listening, writing).
Strong organizational skills.
Ability to use standard software applications such as Word, Excel and PowerPoint.
Ability to assist in preparation of quality PowerPoint presentations.
Proactive and reliable.
Strong customer development and relationship management skills.
Knowledge of all Marriott Lodging products, cultures and brand strategies,
Ability to develop and maintain relationships e.g. associates, customers, owners.
Able to use initiative and work under minimal supervision.
Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers. Flexibility of role dependent on business needs.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.

Company Info

It’s a powerful feeling, to belong. It’s inspiring people to do more than they thought they could. It’s leading the way by rolling up your sleeves to accomplish a common goal. It’s taking a passion and turning into your vision. Belonging is what it feels like to work at Marriott. If this sounds like the place for you, join us.

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