Support and manage our 20+ person Hong Kong office and handle office administration and human resources functions plus some Marketing and Accounting function.

The position is based in Hong Kong.

Duties include:

• Actively working with VPs in recruiting for talents in different sectors following CallisonRTKL protocol;

• Taking care of reception area and reception duties;

• Training of new and junior admin employees if any in the future;

• Managing office services and office supplies;

• Assisting with development and implementation of office procedures and systems;

• Providing employee counseling;

• Assessing and processing new hire on board and paperwork depending on employee’s identity:

• Coordinating with HR vendor on employees’ employment-related paperwork and service;

• Handling MPF administration and employer tax return filing;

• Handling office/ employee compensation / employee benefits insurance administration

• Handling employment visa application with Hong Kong immigration department for expatriate employees and renew it in appropriate timing prior visa expiration;

• Processing extensive UltiPro data entry;

• Conducting new hire employee orientations;

• Preparing termination paperwork and conducting exit interviews;

• Generating and maintaining confidential files and reports and assisting with miscellaneous HR projects and tasks;

• Coordinating tuition reimbursements, and managing licenses and memberships applications and renewals for employees;

• Organizing and coordinating office fit outs and office moves, as needed;

• Managing Vision timesheet and running reports when all submitted and reviewed;

• Coordinating other CallisonRTKL offices on visa invitation letters and other immigration needs;

• Provide Marketing support to VPs;

• Petty Cash management and reconciliation;

• Supporting CallisonRTKL’s culture norms, including a commitment to quality, innovation, learning and growth;

• Supporting a collaborative environment and an open communication process that shares information and best practices;

• Responsible for a comprehensive understanding of CallisonRTKL’s structure, benefits and policies, providing human resources support to include answering employees’ HR and benefit questions;

• Other duties as assigned.

Job Requirements Qualifications and Requirements

• The successful candidate must have a minimum of 3-6 years of office HR and Admin management experience,

• Preferably in a foreign-owned design, real estate or professional services firm;

• The candidate must possess a high level of confidentiality/discretion and professional ethic,

• The candidate must also possess excellent English communication skills;

• College degree in business administration, human resources, or related field is preferred.

• The ideal candidate must be able to effectively manage multiple projects of equal importance concurrently.

• Working knowledge of Microsoft Office software and experiences on handling expatriate employment paperwork preferred.

Application 

We provide attractive remuneration package to the right candidate.  

(Data collected will be treated in strict confidence and used for recruitment purpose only)

CallisonRTKL is a multidisciplinary architecture, planning and design firm headquartered in the United States.

With over 1,700 employees in offices all around the world, CallisonRTKL’s global reach means unlimited opportunities to create a positive impact on the built environment. At CallisonRTKL, you will be a critical member of a network of design professionals who value collaboration, fresh insight and bold talent. You will also be part of a sought-after corporate culture that supports dynamic career advancement and prizes work/life balance.

http://www.callisonrtkl.com/