We're looking for a 6 months contract temp Department Coordinator to join our Watches department to support the upcoming peak season.

PRIMARY FUNCTION/POSITION SUMMARY:

The function of this role is to assist group business getters with managing client relationships through comprehensive administrative support.  The duties are varied, and will follow the cycle of the sales calendar as well as certain duties to support overall department activity. Office management execution.

ESSENTIAL JOB FUNCTIONS (Duties include but are not limited to the following):

• Possess a deep and intimate familiarity with all active and prospective clients and their collections, including anticipating and responding to their needs.
• Answer and screen incoming telephone calls, greet clients on behalf of business getters
• Manage diary scheduling including all meetings and travel
• Manage client relationship including meeting arrangements, mailings, correspondence and actions point for follow-up visits
• Assist on data entry for catalogue production and enter opportunity details in COS
• Assist on stock and seller agreement creation
• Prepare touring documents and materials in a timely manner
• Summarize sale information packets for internal use
• Track and maintain records of all photo or condition report inquiries
• Provide appraisals support, which includes liaising with clients, specialists and other internal departments including KYC documents gatherings
• Create purchase orders and sundry invoices, as required
• Manage and book travel, reconcile and submit corporate card expenses for approval using internal system
• Manage courier requests and departmental supplies, troubleshoot office setup and equipment issues
• Submit requirements for new staff set-up
• Work closely, efficiently, and effectively with other specialist departments including international and regional offices, external organizations, individuals, and institutions. 

QUALIFICATION REQUIREMENTS:

• Exceptional client service skills including strong verbal and written communication skills
• Strong interpersonal skills demonstrated with superiors, clients and peers
• Strong attention to detail and follow-up skills
• Excellent communication and interpersonal skills, including superior written and spoken communication.
• Ability to work collaboratively across multiple groups and sites
• Ability to remain calm in stressful situations
• Ability to creatively problem solves
• Ability to work independently and as part of a team
• Strong knowledge of Excel, Outlook and COS and some knowledge of JDE

World’s Leading Auction House

Christie’s is a name and place that speaks of extraordinary art, unparalleled service and expertise, as well as international glamour. Founded in 1766 by James Christie, Christie's has since conducted the greatest and most celebrated auctions through the centuries providing a popular showcase for the unique and the beautiful. Christie’s offers over 450 auctions annually in over 80 categories, including all areas of fine and decorative arts, jewellery, photographs, collectibles, wine, and more. Prices range from $200 to over $100 million.

Christie’s, the world's leading art business, had global auction and private sales. Our sales figures were driven by an increase in new buyers across all geographies coming to the market, including from growth markets such as China and through the Internet.
Christie's also has a long and successful history conducting private sales for its clients in all categories.

Christie’s has a global presence with 53 offices in 32 countries and 10 salerooms around the world including in London, New York, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich, and Hong Kong. More recently, Christie’s has led in growth markets such as Russia, China, India and the Middle East, with successful sales, exhibitions and initiatives in Shanghai, Moscow, Baku, Beijing, Mumbai, Delhi, Jeddah, Abu Dhabi, Doha and Dubai.