Purpose of Position

Reporting to the General Manager of HK, this role is responsible for the HR function, partnering with Line Managers to provide first line HR advise, support and guidance for all HR related activities in the business employing 60 Hong Kong based employees. A stand-alone HR position, the role is responsible for providing efficient and accurate HR advise and administration support consistent with industry best practise and clearly contributes to effective business performance.

 This role also leads a team of two administration assistants who are responsible for delivering timely, accurate and efficient administration support to the General Manager and wider BSI Hong Kong business.

 Key Responsibilities & Accountabilities

 Human Resources:

• Responsible for providing a ‘business partnering’ HR service for all HR related activities including, recruitment, induction, reward, performance management, sickness absence, learning & development.
• Ensure the independent, accurate and timely processing of monthly payroll including remuneration, MPF and all employment related allowances. Manage the Tax Filing process for employer & employees.
• Proactively manage an effective recruitment and onboarding/induction process providing support to Line Managers as required
• Manage the PDR process from an HR perspective, providing training, support and guidance on the process and systems to Line Managers. Working with Line Managers to identify high and under performers focusing on motivation and retention of talent, and establishing development plan for under performers.
• Manage the annual compensation review process providing training, support and guidance to Line Managers.
• Identify any potential people issues and flag to the relevant Line Manager
• Provide sound first line advice/guidance to the business on all HR matters ensuring all HR policies, procedures and good HR practise are implemented.
• Assist Financial Controller in preparing bonus & commission schemes, annual budgets and quarterly forecasts (3 times a year) on all employee and HR related costs.
• Provide support and guidance to line managers/employees on all HR systems (MyHire/Reckon)
• Continually review and improve local HR processes, policies & procedures to ensure achieve business objectives.
• Proactively keep abreast of local legislation changes.
• Responsible for providing an administration service to support all HR activities including contracts, starters, leavers, transfers etc.
• Manage all benefit administration including MPF, insurance (life, medical and employee compensation) and leave applications
• Ensure that all electronic records for employees (HR SAP) are properly and accurately maintained so that relevant management information and HR KPI’s are reported accurately and in a timely manner.
• Carry out or contribute to activities and projects as required to support the achievement of business and functional objectives including internal and external Audits.
• Responsible for demonstrating the BSI Excellence Behaviours and Making Excellence a Habit

 Administration

• Leads a team of 2 Administration Assistants overseeing the provision of Administration, Reception & PA duties to the Hong Kong General Manager.
• Liaise with property management office and office equipment vendors to ensure smooth and effective operation of the Hong Kong Office.
• Ensure client reception quality is excellent, when communicating and liaising with client ensure they are informed of BSI’s products and services, and identify potential Driving Force opportunities.
• Work closely with the Training department to ensure smooth ‘set up’ and operation of the BSI Training Academy courses delivered in the BSI Hong Kong training rooms.
• Ensure all non-HR insurances for the office (e.g. Property, Risk Insurance etc) and managed in an effective and cost efficient manner.

 Knowledge / Skills / Abilities

• Degree holder or above with major in HR, Business Administration or related discipline preferred

• Proven experience in an HR advisor role essential

• Previous work experience in a commercial International company within Asia Pacific region a strong advantage

• Solid experience in recruitment, onboarding, performance management, payroll, compensation and taxation filing preferred. Must have experience of managing administrative processes.

• Experience in line managing a team preferred

• Strong computer literacy essential, working knowledge and proficiency in HR software & systems requires particularly in SAP HR and HRM Essentials.

• Strong knowledge of Hong Kong Employment Ordinance and Tax Regulations required

• Strong in written and spoken Chinese Cantonese, good written and spoken English a must. Satisfactory level of Chinese Mandarin is preferred.

• Self-motivated, proactive individual who acts with a sense of urgency is critical.

• Has an eye for detail, ability to work independently, under pressure and good at prioritising workloads to meet deadlines

• Excellent in interpersonal & communication skills, confident at liaising with senior management and have the ability to work effectively in a regional matrix environment

• A good team player and willing to lead

• Immediately available is preferred.

BSI is an exciting global company to work for, offering great opportunities to develop and grow. If you can live our values of inclusivity, integrity and continual improvement, be energetic, passionate and have a desire to succeed, then we would love to hear from you. Interested parties please submit your resume with expected salary and availability to https://globalcareers-bsigroup.icims.com/jobs/4613/human-resources-%26-administration-manager---senior-officer/job?mode=view&mobile=false&width=910&height=500&bga=true&needsRedirect=false&jan1offset=480&jun1offset=480. All information will be collected for recruitment purpose.

Working for BSI Group opens your mind to the world around you.  Everywhere you turn, you'll find our work being used by thousands or even millions of people, consciously or subconsciously, in their everyday home and business lives.

We've come along way since being founded in 1901.  Today, we're a global business services organization, respected world over for the development of standards; assessment of management systems; testing and certification of products and services; providing software solutions; and the delivery of training courses.

It's often said that staff are a company's most important asset.  But at BSI this isn't just mantra; we look only for the best and most talented individuals who can achieve at the highest level in order for the business to be successful and to grow.