Reception

• Handle switchboard operation and cordially place, answer & transfer calls
• Answer customer enquiries politely and concisely
• Greet visitors in a professional and courteous manner and prevent unauthorized access
• Provide excellent over-counter customer services
• Manage incoming and outgoing mails, courier services, and subscription of newspapers and magazines
• Compile various reports to Group in timely manner
• Approve and manage conference rooms reservation
• Handle VC connection of conference rooms for conference arrangement
• Ensure the locking/unlocking of all entrances at specific time for office security

 Administration

• Coordinate office maintenance, office renovation, workstation/facilities relocation, company event and staff activities
• Provide general administrative and clerical support (such as filing, photocopying etc.)
• Negotiate the purchase price with vendors of office supplies
• Arrange ordering and follow up work of stationery and general office supplies for all departments in accordance with company procedure
• Prepare expenses claim and EPO for HR & Admin Dept.
• Maintain filing system, file/record update & retrieve records pertinent to the department including staff attendance & leave records, and telephone directory, etc.
• Keep control of office security, such as access entrance card system and keys for all doors, cabinets, and pedestals
• Assign keys & access cards to staff and maintain a complete control record accordingly
• Coordinate retrieval, delivery, and destruction of off-site record management  
• Liaise with and management office and external vendors on project arrangement
• Assist Company Secretary on Director’s signature collection arrangement
• Assist on organizing staff relations activities
• Perform any ad hoc projects assigned by supervisor

 JOB REQUIREMENTS

• Matriculated/ Diploma holder or above in related subject, degree holder is preferred
• Minimum 1 year of clerical experience and good knowledge of administration
• Good telephone handling skill, communication skills and negotiation skills with vendors and suppliers
• Helpful and willing to accept responsibility
• Presentable, pleasant personality and able to work independently
• High degree of professionalism and tact in handling sensitive information and situation
• Good PC knowledge in MS Office, Excel, Email & Chinese word processing
• Good command of both written and spoken English and Chinese (Mandarin is a must)

We offer attractive remuneration package and excellent career prospect for the right candidate.  Interested parties please send your full resume (in both English and Chinese) with current and expected salary to our HR Department by clicking "APPLY NOW".

~All information collected is for recruitment purpose only and will be kept in strictly confidence.~

中国平安保险海外（控股）有限公司（以下简称“海外控股”）于1996年10月24日在中国香港特别行政区成立，由中国平安保险（集团）有限公司(以下简称“平安集团”)全资控股的直属子公司，注册地址位于香港中环金融街8号国际金融中心2期23楼2318室。

海外控股及其下属公司是平安集团的海外投资及资产管理业务平台，是平安集团境外唯一的直属投资和融资平台。海外控股及其下属公司为境内外机构提供各类海外投资产品、资产管理及咨询服务。其投资服务范围覆盖到私募股权投资、基础建设投资、地产投资、私募债投资等另类市场投资以及港股、全球、ETF、定制化策略、固定收益等资产市场的多个领域，同时公司及其子公司搭建强大的投资研究和组合管理能力，致力于为客户提供一揽子的服务和解决方案。 

China Ping An Insurance Overseas (Holdings) Limited (“PAOH”), established in the Hong Kong Special Administrative Region of the People's Republic of China on October 24, 1996, is a direct wholly-owned subsidiary of Ping An Insurance (Group) Company of China, Ltd. （“Ping An Group”）. The registered office of PAOH is located at Suite 2318, 23rd Floor, Two International Finance Centre, 8 Finance Street, Central, Hong Kong.

PAOH, together with all of its subsidiaries, operates the overseas investment management business of Ping An Group,  and is the exclusive overseas platform for direct investments and financing of Ping An Group.  It provides a diverse range of overseas investment products, asset management services and consulting services to institutional investors at home and abroad. It offers a wide variety of alternative investment services such as private equity, infrastructures, real estates and private credit assets, etc.; and also capital markets investment services in  Hong Kong and overseas stocks, ETF, customized investment strategies, and fixed income investments, etc. PAOH, together with all of its subsidiaries, has built up strong capabilities for offshore investment research and portfolio management, and always provides customers with more diversified financial products and comprehensive value-added services.