Job Description

• Receive, sort mail and load it on delivery carts.
• Distribute mails/couriers to appropriate recipients or departments.
• Maintain record of all incoming & outgoing mail, local & overseas courier/hand deliveries for tracking and record-keeping.
• Manage and Maintain Mail Log for postage usage record.
• Assist with keeping “Authorized Signature List Booklet” up-to-date as & when there are changes informed.
• Manage weekly “Confidential Disposal Collection” and ensure all disposal boxes are securely locked at all times.
• Assist with “Meet & Greet” for new joiners by distributing assigned access cards and respective toilet keys upon onboarding.
• Assist with Security Access Administration.
• Liaison with Admin. Manager, team mates and other internal users to provide administrative support required.
• Assist in filing and archiving documents.
• Provide support in packing & shipping client gifts or marketing materials.
• Check postal rates and weigh outgoing mail.
• Complete shipping/courier forms, post labels on packages & arrange delivery services by couriers.
• Perform data-entry activities.
• Maintain adequate mailroom supplies & replenish post office & other mail room-related forms.
• Count and record inventory items.
• Record postage meter readings on a daily basis, postage credit loading on a monthly basis.
• Purchase postage and ensure postage supply.
• Provide ad-hoc & miscellaneous support in a professional manner.
• Provide in-house events room set-up assistance.

Job Requirement

• Fluent in English & Cantonese, Mandarin will be a plus.
• Team player with pleasant personality, positive work attitude and good ethics.
• Proactive, responsible, adaptable & willing to learn.
• Basic computer knowledge.
• Matriculated or above.
• Minimum 2 years relevant experience.