Reporting to Hong Kong local business manager, this role is to provide daily routine support for businesses in a lot of areas which include the commercial activity section and partnership with internal and external partners to improve organizational efficiency.

1. Finance: include but not limited to below:

n   Bi- weekly payment support for HK and SG

n   Settle payments to government / hospital etc. and get expenses claimed through finance team from China

n   Collect and input all payment details into HSBCnet (for HK/SG/Malaysia/Thailand etc.) before every 12^th and 22^nd.

n   Prepare the payment summary list and mail out the paper vouchers to Beijing before every 12^th and 22^nd.

n   Download the payment slips from HSBCnet and send them to payment Applicants/Finance.

n   Internal bank accounts transfer for payments as instructed by Finance.

n   HK staff expenses claims correspondence

n   Transfer the receipt/statement from HSBC, and documents from Census and Statistics/IRD etc. to Finance for follow-up actions.

n   Archive and maintain finance vouchers in HK office.

n   Transfer the finance vouchers from HK to Zhuhai office if necessary (due to the limited space of HK office).

n   Assist on sample vouchers check for HK/SG statutory audit purpose.

2. HR: include but not limited to below

n   Maintain payroll and benefit process on time

n   Manage on boarding and termination process

n   Keep leave balance record

n   Provide insurance correspondence

n   Organize team building activities and annual meeting logistics

n   Hiring correspondence with HR from the region

3. Logistic: include but not limited to below

n   Help local correspondence between dealer and regional logistic team for HKO logistic issues

n   Assist inventory and distribution arrangement for local sales team with local dealer to make best use of inventory goods

4. Business intelligence: include but not limited to below

n   Provide different sales data analysis for sales and management team on daily, weekly and monthly basis

n   Support Annual Business Planning data and information preparation each year

n   Provide support to GM, sales and marketing manager for market data research and analysis when needed

n   Work with regional business support team for data analysis when needed

5. General affairs

n   Renewal of Company certificates: Business License and Worker's Compensation.

n   Safekeeping of Company stamps: 2 in total, 1 in Chinese and the other in English.

n   Renewal of contracts for Admin support related (office telephone, cell phone, internet, and rent for office printer/copier/fax machine etc.)

6. Manage all office administration tasks: stationary, furniture, environment, etc.
7. Assist any sales and marketing ad hoc activities under management requirement

Requirements

-      Bachelor’s degree in business related studies

-      5 years of experiences in finance /marketing / admin / office management with good understanding and experience of the other relevant responsibilities

-      Excellent analytical, interpersonal, and problem solving skill

-      Highly self-motivated, result oriented, able to work independently, and with good team spirit

-      Ability to handle multiple tasks at the same time under tight schedule

-      Experience/exposure to general affairs and logistics management

-      Good command of English and Mandarin

-      Proficient in computer skills, especially Excel and power point presentations