Job Profile

Responsible for the reception function and administrative support to the office team.

Key Responsibilities / Duties

• Fielding external/internal telephone calls and relaying messages in a professional manner 
• Meeting and greeting of guests
• Opening of mails and date stamping. Administer outgoing mails, courier arrangements and postage
• Diary management of meeting rooms and preparing meeting rooms for presentations including booking of Projectors. Replenish markers and papers when necessary
• Assistance with catering requirements (i.e. coffee/tea for meetings and in-house lunches)
• Ensure Conference, Meeting rooms and front-office pantry is clean and neat.
• Supervision of register in/out book and staff movement
• Keep up-to-date of contact list and telephone directory for HK Offices
• Closely communicate with team secretaries for reception cover and team members’ leave application update
• Manage administrative duties for IT team such as invoice and bill checkings
• Report photocopier usage to IT team and supplier
• Preliminary assistance on hotel accommodation
• Other duties as assigned by Office Manager

Person Specification / Qualification

• F.5 or above
• Minimum 2 years relevant working experience, sizeable organisation background preferable 
• Good communication and interpersonal skill
• Fluent in English and Chinese, both written and spoken.
• Proficient in PC application.
• Able to handle task independently and meticulously

Applications

Please send your resume along with details of your current and expected salary and notice period to careers.hk @arcadis.com 

To find out more about our company, please visit http://www.arcadis.com

Arcadis is an Equal Opportunities Employer.

Personal data provided by applicants will be treated in strict confidence in accordance with our Personal Data (Privacy) Statement and will be used for recruitment related purpose. The Company will retain the applications for a maximum of 6 months. Only short listed applicants will be notified for interview.