Responsibilities

As a Executive Secretary, you’ll need to:

• Provide full spectrum secretarial, administrative, human resources and event management support to Senior Management and the company.
• Support admin duties such as general office supplies and maintenance, logistics & organize exhibition and office event.
• Diary Management – Plan, organize and manage calendar, coordinate of business meetings appointments, conference calls, travel itineraries and business events.
• Identify, anticipate and prepare information, documents required by top management for meetings, events, company activities.
• Arrange and facilitate all aspects of exhibitions & seminars, complex business travel and logistics (air tickets, hotel bookings, miles redemption, visa application, etc.) for Senior Management and personnel for the subsidiaries.
• Work with Senior Management on documentations such as Non-Disclosure Agreement, Service Agreement, Confidentiality Agreement, Partnership Agreement and other Agreement as required.
• Assist in formatting and preparing presentation materials for clients, tender document and proposal submission as required.
• Develop and maintain the Human Resources Policies and Procedures Manual for Hong Kong office.
• Research, prepare, draft job advertisement and arrange for postings with vendors. Follow up with prospective / potential candidates for logistics arrangements.
• Maintain confidentiality and ensure discreet handling of sensitive business information.
• Participate in any ad-hoc projects and tasks as assigned.

Personal Attributes and Qualification

• Diploma or Degree in Business Administration or related discipline or formal secretarial training.
• Minimum of 5 years’ solid secretarial / administrative experience in multi-national environment.
• Proficiency with MS Office (Excel, Word) and Outlook.
• Good command of spoken and written English and Chinese.
• Good interpersonal and communication skills.
• Excellent prioritisation, multi-tasking, time management.
• Strong sense of responsibility and able to work independently.
• Tact, discretion and respect of confidentiality.
• Well-organized and team player.
• Immediately available is highly preferred.

What can we offer?

We offer an exciting opportunity to work with global customers, competitive remuneration benefits and comprehensive talent development opportunities.

Interested parties should apply in strict confidence with a detailed resume indicating current, expected salary and availability to Peak Pacific.