Job Responsibilities:

• Perform day-to-day office administrative duties and maintain an effective and up-to-date record and filing system;
• Manage the ISPTAL membership and database;
• Report directly to the ISPTA Chair on all matters relating to ISPTA as and when required;
• Handle general enquiries and complaints from parents, students and external parties;
• Manage sales and operations of uniform and book shops and liaise with ISPTA/school/ESF on purchase and re-stocking of inventory;
• Prepare the yearly student directory;
• Work closely with the school bus company and manages the bus pass application process;
• Provide full support and assist various ISPTA’s Working Committees and the school in organising activities and events;
• Provide administrative and logistical support for all ISPTA meetings, including taking minutes and preparing agendas;
• Act as the main liaison between ISPTA and the school or any external parties;
• Prepare operational and administrative reports for monthly reporting to the Executive Committee;
• Recruit, liaise and maintain a panel of parent volunteers, alumni and donors;
• Provide basic book-keeping support to the Treasury Team, including issuing receipts and invoices;
• Assist in the production and publication of ISPTA monthly newsletter;
• Perform ad-hoc duties as assigned.

Requirements:

• University/Associate degree or equivalent OR high school diploma with 3-5 years in administrative and supervisory experience, working experience in school/education industry is preferred but not essential;
• Good command of spoken and written English;
• Knowledge of data and administrative management practices and procedures;
• Working knowledge in MS Word, Excel, Outlook and PowerPoint;
• Basic knowledge of book-keeping and accounting is a definite advantage;
• Excellent interpersonal and communication skills in all levels with good customer service attitude;
• Able to work independently and handle multi-tasks with strong problem solving skills;
• Good work and time management;
• Pleasant, mature, self-motivated and detail-oriented;
• Highly organized and flexible.

Interested parties, please send detailed CV with expected salary and availability by clicking APPLY NOW or by mail to ISPTA, Island School, 20 Borrett Road, Mid-Levels, Hong Kong.

All applications and the personal data provided will be treated in strict confidence and used exclusively for recruitment purposes, and will be destroyed at the expiry of six months of the present recruitment exercise.  You may consider your application unsuccessful if you do not hear from us within 6 weeks.