This position is responsible for organizing, performing and supervising the administration work of Contract Logistics Department, include administration policy and procedure review, facilities management and planning, lease administration, budget control, and project management.

Responsibilities:

• Assistant senior management in formulating, implementing and reviewing administration policies, procedures and guideline
• Assist in budget preparation and control to ensure smooth operation in a cost-effective manner
• Actively participate in office / warehouse renovation or relocation
• Monitor and supervise the services provided by outside contractors, e.g. security, cleaning, telephone and network system, lift, shuttle bus, etc.
• Negotiate and communicate the lease issue with the property owner or property management office
• Monitor and develop the performance of direct reports, include tea lady, facilities technician, administration assistant / officer
• Coordinate and develop effective working relationships with all operations manager
• Perform forecasting and allocate the resources needed to complete the administration work on schedule
• Manage the properties and facilities to support company licenses, e.g. ISO9001, ISO14001, OHSAS18001, ensure all building facilities and working environment meet all legal requirements
• Support Security & EHS policies to ensure safe facilities and working conditions
• Coordinate with HR department on HR issues, e.g. recruitment, payroll administration, attendance and leave record, staff orientation, training, staff activities, etc.
• Prepare monthly reports to the management, e.g. expenses report, maintenance analysis report
• Perform ad hoc duties / projects assigned by the management

Requirements:

• Degree holder or above in any discipline
• Minimum 10 years relevant working experience, with 5 years in managerial position
• Solid experience in office administration and facilities management is a must
• Good command of spoken and written English and Chinese, Mandarin is a must
• Computer literate, proficient in MS Office, include Excel, Word and Chinese Word Processing
• Excellent organizing, communication, negotiation and problem solving skill
• Independent and self-motivated, strong sense of responsibility and good team player
• High level of ethics and confidentiality
• Able to work under pressure and meet tight deadlines
• Work Location: Tsing Yi

We offer attractive remuneration package to the right candidate. Interested parties please send us your resume with CURRENT & EXPECTED salary and DATE OF AVAILABILITY.

(Please quote the job reference number on the subject of your application.)

(All information collected will be used for recruitment purpose only.)