Assistant Corporate Secretary, Senior Associate
State Street
- Company Industries：Financial Services
Job Information
- Post Date：2017-10-24
- Career Level：Entry Level
- Location：Not Specified
- Salary：Salary negotiable
- Employment Type：Full Time
- Job Function：Secretary Company Secretary Legal & Compliance
Job Description
Position Summary
Reporting to the Hong Kong Corporate Secretary, the Assistant Corporate Secretary will support the provision of corporate secretarial services and governance support for legal entities operating in State Street Hong Kong. The Assistant Corporate Secretary will be detail oriented and demonstrate proven experience in assisting/supporting with the planning and preparation of board meetings, maintaining accurate records of board meetings and ensuring the board is operating effectively and legally, and in compliance with relevant laws and regulations. In addition, the role will require supporting the implementation of regional and global governance initiatives where required.
Other competencies will include excellent written and oral communication skills, the ability to be proactive and work autonomously, and strong collaboration skills to build relationships with the executive team and board members.
Responsibilities
The role will be responsible for supporting the Corporate Secretary and Hong Kong legal entities in:
- Planning and facilitation of board of director and committee meetings including development of agendas and meeting logistics
- Ensuring annual general meetings are held in accordance with requirements of the Companies Act and the Company’s Articles of Association
- Preparation of draft minutes and company secretarial board agenda items, and ensuring prompt distribution
- Maintaining statutory registers such as members, company charges, directors and secretaries etc
- Filing of statutory returns and information with Company Registrars to report changes regarding the company or to comply with applicable laws and regulations such as annual returns, change of directors etc
- Monitoring and implementation of procedures to facilitate compliance with relevant regulatory and legal requirements
- Supporting developments in corporate governance, facilitate the induction of new directors and advise and assist directors with respect to their duties and responsibilities, and compliance with company laws
- Continual implementation of the Legal Entity Governance Standards across the legal entities and ensuring best practices are developed and implemented
- Other corporate secretarial tasks as required
Education & Experience
- Bachelor’s degree or equivalent
- Company Secretarial qualifications and experience desirable but not a prerequisite
Work Characteristics
- Understanding of compliance and the regulatory environment
- Ability to work effectively with management levels
- Strong interpersonal, organizational and written communication skills
- Self-motivated and capable of working independently as well as be an effective collaborator
- Demonstrates effective time management skills and has proven ability to multi-task in a fast paced environment
- Cognizant of State Street’s global presence and time zones
- Ability to be flexible and to adapt to changing circumstances
Company Info
Our Company
State Street Corporation (NYSE: STT) is the world's leading provider of financial services to
institutional investors including investment servicing, investment management and investment
research and trading. With $21.510 trillion in assets under custody and administration and $1.877 trillion in assets under management at September 30, 2011, State Street operates in 26 countries and more than 100 geographic markets and employs 29,685 worldwide. For more information, visit State Street’s web site at www.statestreet.com
Promoting a culture of excellence
With more than 29,000 employees across 26 countries, at State Street, our people are our greatest asset. We recognize that highly skilled, engaged and productive employees are essential to our success. Our company values reflect our commitment to employee engagement, Global Inclusion and corporate social responsibility — to help you build a fulfilling career. Around the world, we aim to be an employer of choice by offering competitive compensation and benefits, personal and professional development opportunities, and a work environment that promotes a diverse array of people, ideas and skills.
We’re a company that insists on, and rewards, performance excellence. We know our success hinges on attracting the best people to join us — people like you.
We encourage you to explore the possibilities that a career at State Street can offer you.
State Street is an Equal Opportunity Employer, and prohibits discrimination against applicants or employees on the basis of any legally protected characteristic.
| Position | Company | Location | Update |
|---|