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Officer, Office Management (Agency Contract)

UniCredit Bank AG

  • Company Industries:Financial Services

Job Information

  • Post Date:2017-12-08
  • Location:Not Specified
  • Salary:Salary negotiable
  • Employment Type:Contract, Full Time
  • Job Function:Administration / Operation Manager  Clerical / Admin Staff  Corporate Banking  

Job Description

KEY ROLES AND RESPONSIBILITIES:

Premises Upkeep

  • Administers the management of the premises access card system and CCTV, including issuance of access cards and assigning of access; attends to premises alarms during out-of-office hours; assists in fire drills,  follows fire safety precaution measures and workplace safety guidelines
  • Takes care of  the general maintenance and upkeep of the office premises (monthly cleaning, aircon servicing  and carpet shampooing),  liaising with building management and vendors.  Keeps record of all maintenance and  repairs work
  • Updates of non-IT fixed assets inventory; conducts annual physical checks
  • Assists Head of Office Management in re-stacking and renovation projects (obtains, reviews and awards quotation etc and supervision of site projects)

General Administration

  • Sourcing and procurement of non-IT products and services, and including maintenance of general equipment and services
  • Responsible for printing of name cards and all printed forms, order of stationery
  • Provide support for input and confirmation of invoices to AP System and allocation of costs
  • Updates and records receipt  of Authorised Signatories  Booklets from correspondents banks (addition, amendment and deletion)
  • Updates of Department Procedures/keeps record of meeting notes with vendors
  • Updates and keeps proper record all M&E and building-related drawings
  • Updates and administers the Key Register for entire office
  • Prints  PIN Mailers and despatch of tokens for Cash Management
  • Updates of monthly telecoms reports for Department Heads, settlement of monthly personal phone charges (Singapore Branch only) 

Mail Room/Warehousing/Archiving

  • Responsible for  entire mail room services (collection and distribution of incoming mail, newspapers, publications,  and franking & posting of mails – replenish postage fees for franking machine, daily tally postage on the monthly postal franking docket, weekly upload to the General Post Office).
  • Despatch of bank’s documents
  • Administers  warehouse/archiving matters (collection and retrieval of cartons for storage at Offsite Storage (CISCO or CROWN), and regular review and monitoring of destruction dates. Conducts on-site check on archived documents.
  • Administers the  destruction of confidential documents


Office Cars

  • Responsible for the upkeep of the bank cars (renewal of road tax,  insurance, car licence, carpark lot,  etc)
  • Driving duties to be assigned by Chief Executives, UCB  Branch Branches

AND

  • Other duties, as and when, assigned by Head of Office Management, or her designated deputy
  • Covers lunch time reception duties when team members are on leave, or as and when assigned

 

REQUIREMENTS

  • Relevant knowledge of clerical duties in office administration
  • Proficiency in English and Chinese, Mandarin would be a plus
  • Good organizing and time management skills
  • Ability to work as part of Team
  • Good communication skills (written and spoken)
  • Good interpersonal skills and Multi-tasking skills
  • Willingness to upgrade and further develop skills set and take on more responsibilities.

Interested parties please apply with full resume, contact telephone number, present and expected salary to the HR Manager, UniCredit Bank AG Hong Kong Branch.

Company Info

UniCredit is a leading European commercial bank operating in 17 countries, with over 143,000 employees, over 7,800 branches and an international network that spans 50 markets.

Our strategic position in Western and Central and Eastern Europe enables us to command one of the highest market shares in the region. 

While our brand is recognizable all over Europe, we have preserved the highly valuable local brands of banks that we acquired to form our Group.

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