CORE WORK ACTIVITIES

• Supports all Marriott International hotel brands
• Assists with the design and preparation of statistical reports as required
• Creates and maintains shared folders and team performance tracking documents
• Produces and distributes team correspondence, presentations and other related documents as required
• Assists VP Sales & Distribution and team in preparation of various presentations/ reports/ updates
• Maintains diaries and schedules appointments and meeting for VP, Sales & Distribution and designated leaders within the Sales & Distribution discipline
• Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release
• Coordinates venue, agendas and minutes for various meetings
• Coordinates all travel and hotel accommodation arrangements
• Coordinates Team meetings
• Sets up conference calls
• Files and forward-traces a variety of documents
• Maintains office supplies for area
• Processes expense reports
• Takes meeting minutes as requested
• Tracks team vacation
• Maintains, collates and distributes all relevant activity reports
• Responds to various requests for help and information
• Performs other related tasks as assigned by management

Skills and Competencies

• Excellent level of English & Mandarin/ Cantonese is essential (verbal and written)
• Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able to work on their own initiative, able to effectively communicate with guests, owners and co-workers
• Agile to cater different business needs
• Strong relationship management skills
• Able to design and implement successful tracking of documents and spreadsheets
• Knowledge of all Marriott Lodging products, cultures and brand strategies
• Good time management
• Strong communication skills (verbal, listening, writing)
• Strong organizational skills
• Proactive and reliable
• Able to use common applications such as Microsoft Word, Excel and PowerPoint
• Able to assist in preparation of quality presentations
• Able to develop and maintain relationships e.g. associates, customers, owners
• Able to work under minimal supervision