Responsibilities:

- Performs routine office duties including, but not limited to, word processing, filing, scanning, faxing, and copying.
- Maintains office, supplies; maintains inventory; prepares documentation and orders supplies and forms; conducts follow-up to ensure receipt of items and resolve related problems.
- Refers problems to appropriate individuals; and ensures answers or information is received by inquiring party.
- Performs required clerical duties; attends meetings and may prepare and distribute meeting minutes; acts as a receptionist by answering and directing calls, takes and relays messages; sorts, screens, and distributes mail and reports.
- Schedules appointments/reservations/meetings and/or tasks as necessary; assembles documents, reports or other information as required for meeting preparation; ensures meeting participants are informed of date and time; explains supervisor’s requirements and instructions to others as directed for meeting preparation.
- Composes, prepares, and proofreads correspondence such as internal memorandums and letters to customers or internal contacts.
- Organizes and maintains file system, and files correspondence and other records.
- Responds to routine inquiries from internal and external customers and ensures answers or information is received by inquiring party; assists in resolving problems within given authority.
- Gathers and calculates data to prepare a variety of monthly, quarterly and annual reports for management ensuring reports are accurate, complete and prepared on schedule.  Creates and maintains database and spreadsheet files.

Qualifications:

- High School or about 2 years of related work experience and/or training
- Work related experience should consist of administrative duties in the area assigned (such as Branch Banking, Human Resources, Administration, etc.) with a financial institution background.
- Educational experience, should be business or financial industry related.
- Knowledgeable with Microsoft Office, specifically Outlook and related features.
- Comfortable interacting with all levels of Senior and Executive Management team members
- Effective oral, written and interpersonal communication skills.
- Exceptional organizational and time management skills.