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Administrative Assistant II 二級行政事務助理

Job Information

  • Post Date:2018-03-09
  • Career Level:Entry Level
  • Location:Not Specified
  • Salary:Salary provided
  • Employment Type:Contract, Full Time
  • Job Function:Clerical / Admin Staff  Others  Civil Services  

Job Description

Main duties

The main duties of an Administrative Assistant II include:

(a) providing administrative support in one of the following aspects: servicing Council and committee meetings; general administration; human resources and training; complaints handling; secretarial services; research support; website maintenance; information technology system development and enhancement, etc;

(b) filing, managing records and inventory;

(c) assisting in compiling statistics and reports;

(d) drafting routine correspondence and undertaking proof-reading work;

(e) updating laws and regulations; and

(f)  receiving visitors.

 

Entry requirements

Candidates should:

(a) have obtained (i) Level 2 or above in Chinese Language, English Language and Mathematics, and Level 2 or equivalent Note or above in two other subjects in the Hong Kong Diploma of Secondary Education Examination ("HKDSEE"), or equivalent; or (ii) Level 2/Grade E or above in Chinese Language and English Language ("Syllabus B" before 2007) and Grade E or above in three other subjects including Mathematics in the Hong Kong Certificate of Education Examination, or equivalent; preferably with an accredited Associate Degree/Higher Diploma/Diploma in office practice or a relevant discipline, or equivalent;

(b) preferably have five years' relevant work experience;

(c) have good command of written and spoken Chinese and English;

(d) have good knowledge of and hands-on experience in common computer applications;

(e) have attained an English word processing speed at 50 w.p.m. or above and Chinese word processing speed at 20 w.p.m. or above, and possess good document formatting skills; and

(f)  possess initiative, good communication and interpersonal skills, and be self-motivated and responsible.

The Secretariat may devise further criteria to shortlist applicants.  Shortlisted applicants may be required to attend a written test and a typing/computer skills test.

_______________________

Note  "Attained" in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSEE are regarded as equivalent to Level 2 in the New Senior Secondary subjects in the HKDSEE.

 

Remuneration

The starting salary is $14,140 per month, increasing by 12 annual increments to $28,865.  There is also a monthly cash allowance for the rank of Administrative Assistant II (the current rate is $435 per month).  The successful candidate will be appointed on three-year agreement terms subject to renewal upon satisfactory completion of service, at which the appointee will be eligible for an end-of-agreement gratuity.  The gratuity, when added to the employer's contribution to a Mandatory Provident Fund Scheme, is equal to 10% of the total basic salary drawn during the agreement period.  Fringe benefits include paid leave as well as medical and dental benefits.

 

Application

Applications should be sent to Human Resources Office, Legislative Council Secretariat, Legislative Council Complex, 1 Legislative Council Road, Central, Hong Kong on or before 19 March 2018.  The position applied for should be indicated on the envelope, and an email address should also be provided in your application.  Shortlisted applicants will be notified by email or by phone.  All personal data provided will be treated in strict confidence.  Applicants not invited for interview or written and typing/computer skills tests within eight weeks from the closing date may assume their applications unsuccessful.
(A standard application form may be downloaded from the Legislative Council Website (http://www.legco.gov.hk))

As an Equal Opportunities Employer, The Legislative Council Commission is committed to ensuring that there is no discrimination in employment with the Legislative Council Secretariat.  The post advertised is open to all applicants meeting the basic entry requirements irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.  For more information on our policy on employment of persons with disabilities, please visit the Legislative Council Website.

 

主要職責

二級行政事務助理的主要職責包括:

(a) 在以下其中一個範疇作出行政支援:為立法會及各委員會的會議提供服務、一般行政事務、人力資源及培訓、申訴處理、秘書服務、資料研究支援、立法會網站的維護工作、資訊科技系統的開發及優化等;

(b) 安排文件存檔,以及管理檔案及存貨;

(c) 協助編製統計數據和報告;

(d) 草擬例行的往來信件,以及進行校對;

(e) 更新法例及規例的文本;及

(f)  接待訪客。

 

入職條件

應徵者應:

(a) (i)在香港中學文憑考試中國語文科、英國語文科及數學科考獲第‍2‍等級或以上成績,以及在另外兩科考獲第‍2‍等級或同等或以上成績,或具同等學歷;或(ii)在香港中學會考中國語文科及英國語文科(2007年前的"課程乙")考獲第2等級/E級或以上成績,以及在另外3科(包括數學科)考獲E級或以上成績,或具同等學歷;最好持有辦公室實務或相關學科的認可副學士學位/高級文憑/文憑,或同等學歷;

(b) 最好具備5年相關工作經驗;

(c) 具有良好的中、英文講寫能力;

(d) 熟悉一般電腦應用系統,並具備這方面的工作經驗;

(e) 在英文文書處理速度上達每分鐘50字或以上及中文文書處理速度上達每分鐘20字或以上,並精通文件格式的編排;及

(f)  處事主動積極,具有良好溝通及人際相處技巧,及具自發性和責任感。

秘書處可制訂進一步的準則,以選出初步入選的申請人。初步入選的申‍請人或須參加筆試及打字/電腦技能測試。

_____________________

    香港中學文憑考試應用學習科目(最多計算兩科)的"達標"成績,以及其他語言科目的E‍級成績,會被視為相等於香港中學文憑考試新高中科目的第‍2‍級成績。

 

薪酬

入職薪酬為每月14,140元,並按12個按年增薪額增至28,865元,另有為二級行政事務助理職級而設的每月現金津貼(現時的津貼額為每月435‍元)。成功受聘人士會按合約條款受聘,為期3年,倘完成服務期而工作表現良好,可獲續約,並會獲得一筆約滿酬金,其款額加上僱主在強制性公積金計劃下所作的供款,相等於合約期內所得底薪總額的10%。附帶福利包括有薪假期、醫療及牙科福利。

 

申請

請於2018319日或該日前,將申請寄達香港中區立法會道1號立法會綜合大樓立法會秘書處人力資源組申請人應在信封面註明申請職位的名稱,並在申請文件中提供電郵地址。秘書處將以電郵或電話方式通知初步入選的申請人申請人提供的所有個人資料均會嚴加保密。申請人如於截止日期後8星期內未獲邀參加面試或筆試及打字/電腦技能測試,可當作其申請不成功。
(標準申請表格可於立法會網站(http://www.legco.gov.hk)下載)

立法會行政管理委員會為平等機會僱主,致力確保立法會秘書處沒有就業方面的歧視。所有符合基本入職條件的人士,不論其殘疾、性別、婚姻狀況、懷孕與否、年齡、家庭崗位、性傾向及種族,均可申請此職位。有關招聘殘疾人士的政策,請瀏覽立法會網站。

Company Info

The Legislative Council Secretariat ("the Secretariat") is looking for high calibre individuals for appointment as Administrative Assistant II (Multimedia Services) in its Media and Public Relations Division. Under the supervision of The Legislative Council Commission, the Secretariat's mission is to provide efficient and professional secretariat, research and administrative support for the Legislative Council ("LegCo"), enhance community understanding of the activities of LegCo and ensure an effective avenue for redressing grievances of members of the public.

立法會秘書處("秘書處")現正招聘優秀人才出傳媒及公共關係部(多媒體服務)。 在立法會行政管理委員會的監督下,秘書處的使命是為立法會提供高效率及專業的秘書服務、資料研究及行政支援、提高公眾對立法會事務的認識,以及確保提供處理市民申訴的有效途徑。

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