Period: March – August 2018
Ref: RAPCOM 2018-017
Customer Order Management – Region Asia Pacific
Report to: Senior Import Documentation Supervisor

Job Description:

• Download all import data to Station N (Asian offices) & "Error Free" the data
• Download the scattered file of 24 hours AMS from port of loading by port pairs basis, error free the bill and inform China and Japan direct ports for AMS submission daily
• To edit checking and error free all the bills again for the whole vessels data
• Load data to WTC and copy Bay plan provided by OPS. to do the pivot table of comparison to check out the discrepancies; like wrong t/s port; containers missed in bay plan / DDS report but with data manifest; also missing data but with container on board. The Pivot table then will send to all concerned parties including port of loading and logistic dept. for checking and follow up
• Manifest Correction Process for all the Import cargoes in Station N by updating in the DOCSYS. (over 1000 or up to 1500 monthly)
• COD process for all the import cargoes to Station N by updating the DOCSYS (including extra charge input), coordinating the documentation work in between with POL, original POD and the new POD offices
• RETURN CARGO processing for all import cargoes to Station N by preparation the return route BL and data to the original port (incl. all involved charges) for recognition before export colleagues unload the export vessel data
• T/S copy for ‘inbound’ direction cargoes, usually from foreign station to Asia then t/s vessel to Intra -Asia and China and data to the original port (incl. all involved charges) for recognition before export colleagues unload the export vessel data
• Unload data to Station I after t/s arrangement in Singapore
• Received ‘Elsewhere payment’ confirmation from Elsewhere region then remark in docsys and forward the information to the designated destination office
• To follow up to update in the mother vessel
• Upload the file for Switch BL in Asia (Singapore and Japan)
• Cashier checking (freight charges checking) and Marcon unload data to Hamburg for all the import data to Station N for reconciliation
• Give all support to account dept. for China and Intra-Asia checking and amending the data when necessary

Qualifications:

• Preferably Diploma or above
• At least 2 years shipping experience in documentation preferable
• Be able to communicate in Cantonese, English and Mandarin if possible
• Good command of Spoken and Writing English, Mandarin, & Cantonese
• Proficiency in MS word / excel
• Minimum 2 years’ working experience in Liner Shipping / logistics industry

We offer a competitive remuneration package to the right candidate.

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