Responsibilities:

• Respond to inquiries related to Christie’s Education Asia and monitor the general inbox
• Manage and process applications, registrations and payments
• Manage all speaker logistics and communication, including travel, accommodation, and course materials
• Compile and maintain participant and speaker records
• Create client profiles for relevant courses
• Create, distribute, and organize all course materials, including schedules, speaker biographies, course handouts, bibliographies, certificates of attendance, and feedback forms.
• Plan all logistics related to course, including sourcing venue, set-up, AV requirements, meals, visits, bus transportation, catalogues
• Provide on-site support for all courses and events, including marking attendance, dealing with inquiries, and assisting speakers. Courses may take place on evenings / weekends and may require field trips and travel.
• Assist with the compiling of marketing assets for production of marketing deliverables including flyers, edm, social media content, press releases
• Assist with the distribution and display of printed marketing collaterals
• Update content of Christie’s Education Asia website
• Assist in establishing presence of Christie’s Education New York and London in Asia
• Provide general administrative support to Christie’s Education Asia team as required
• Processing of invoices and expenses claims with effort to ensure accurate coding and budgeting
• Provide Chinese / English translation support where necessary

Skills & Experience:

• Degree in Business or Art History is preferred
• Minimum 3 years’ relevant experience in an administrative, customer service or event coordination role
• Professional network in the art industry is a plus but not necessary
• Strong attention to detail; high level of accuracy is a must
• Ability to multi-task and work under pressure in a fast-paced environment
• Ability to work independently with proactive problem-solving approach
• Excellent interpersonal and organization skills
• Excellent oral and written communication skills
• Fluent in English, Mandarin and Cantonese
• Advanced knowledge of Microsoft Office