Administrative Officer (5-Day Work)

Responsibilities:

• Provide secretarial, administrative and PA support to Partners and the team
• Prepare and submit expense claims for staff
• Manage calendars and schedule meetings for all HK and Taiwan staff / clients
• Manage travel arrangements, including preparing itineraries, arranging visas, flight and hotel bookings, local transport
• Obtain a good understanding of all outsourced activities and ensure that all arrangements are monitored and the agreements are kept up to date
• Assist with general office duties including paying bills and costs, monitoring invoices and payments
• Oversee the day to day running of the office and work as a trouble shooter to resolve office problems
• Be the point of contact on all IT and facilities requirements for the office
• Assist Chief Operating Officer in performing HR functions like payroll/ MPF, recruitment, regulatory filing and visa application for overseas staff

Qualifications required for the post:

• Degree holder in relevant industry
• Fluent written and spoken Cantonese, Mandarin and English
• Experience of working within Financial Services, preferably asset management.
• Strong organisation and communication skills
• Advanced Word, Excel and PowerPoint skills;
• Strong interpersonal skills and ability to deal with counterparties
• Proactive, able to prioritise workload and have an ability to work for more than one person;
• Flexible approach to work;
• Ability to work to deadlines and assimilate information/instructions quickly;
• Accurate with an attention to detail.

We offer attractive package to the successful applicants.  Interested parties please send your CV with current and expected salary.