Due to our fast growth in the market, we are looking for a personable, dynamic and flexible Executive Assistant to support our Director of Architecture and Design (from Overseas). Candidates will the following skills and experience are welcomed to join our friendly team.

Responsibilities

• Perform a full range of secretarial services to Director on business and personal matters 
• Assist the Director in project coordination, liaise with both internal and external parties for architectural project arrangement
• Responsible for preparing business correspondences: emails, agreements, reports and letters, etc.
• Maintain a well-organized Project Library, including contracts, materials, samples, photos and records, etc.
• Arrange meetings with clients and suppliers, appointment schedule, business trips, transportation and accommodation
• Provide support to office administration, such as handling calls, visitors greeting, staff activities, etc.
• Handle any ad hoc tasks when required

Requirements

• Degree in any disciplines with passion in Interior Design
• Minimum of 3 years’ experience in providing secretarial support to company executives and / or directors within the Design industry is an advantage
• Excellent organizational skills, ability to coordinate and update materials and samples
• Willing to learn, independent, responsible, self-motivated with good interpersonal and communication skills
• Fluent in written and spoken English and Chinese (Cantonese and Mandarin)
• Willing to travel for business trips abroad occasionally
• Proficient in MS Word, Powerpoint, Excel. Knowledge in Photoshop will be a plus
• Immediate available or short-term notice is preferred

With long history in Hong Kong, it would be a great chance to explore in an International design firm and we offer: