Come and join our team!

We are hiring a proactive person with strong customer service focus and excellent attention to detail, to fill a coordinator role in Hong Kong.

This role will be supporting senior consultants and their associates (whose role it is to support the consultants with their research).  All our teams are global and work closely with our practices in our global offices, so there will be interaction with these overseas offices.  The Coordinator’s role is to support the team(s) with all their administrative needs.

Overview of the Role 

 Administration  

• General administration support according to office and desk requirements.
• Answering and directing telephone calls.
• Preparing client material, including typing and formatting all required documents into the company style.
• Diary management for team and helping to arrange client/ candidate interviews when required.
• Assisting with reception cover on a rota basis.
• Preparing for and inducting new desk members on company procedures, office set-up and database.
• Supporting other members of the administration function willingly.
• Adhoc event management duties.

 Organisation 

• Effectively prioritises and meets deadlines.
• Quickly and accurately meets team and company requirements.
• Ensures the team desks are kept tidy and organizing and ensuring all filing is up to date.

 Data Management  

• Ensuring that all data is saved efficiently and accessibly in line with head office standards.
• Ensuring the desk complies with database minimum standards and encouraging its use for efficient execution of mandates.
• Ensures all relevant data is efficiently and correctly recorded on Invenias, Outlook or the office files as appropriate.

  IT Skills 

• Excellent IT skills, including the ability to trouble shoot in all Microsoft packages and with advanced knowledge of Power Point, Word and Excel. 

 Language Skills 

• Excellent command of Putonghua, Cantonese and English.

 Ethics 

• Takes a pride in consistently achieving the highest standard regardless of task.

Attributes

• Bright, articulate (both oral and written) and well presented. 
• Well organised with a calm, unflappable temperament.
• Excellent attention to detail.
• First rate organisational skills.
• Proactive, willing and adaptable.
• Out-going personality, is committed to the support team and enjoys team work.
• Right to work within the country where the role is located, in this instance Hong Kong.