Job purpose

To support the Court Reporting Operation team on transcription production and administrative activities.

Responsibilities:

• Handle production of transcripts, audio cutting and conversion, CD / DVD creation per case info instructions (Private Diary & Tender Jobs)
• Submit the transcript and media to client before due date
• Follow up with reporters and case managers (via phone call, text message and/or email as applicable)
• Update the case info record and in-house database system, creating reports
• Print hard copies of transcripts (documents) and create transcript bundles including delivery (via daily delivery to Courts/Case Venues, via hand/courier delivery request for local and overseas jobs)
• Scan exhibits, case bundle documents and upload to in-house shared drive and folders
• Document binding & Data entry
• Prepare Binder files, dividers, tabs, spine, labels etc
• In-house prints, scan, binding, laminate support
• Keep track of the inventory level of the Production stationeries, printing paper, toners etc, coordinate on a timely manner with relevant department to stock up as required
• Circulate Daily Roster at the end of the day
• Answer general phone enquiry and direct phone to appropriate staff members
• Meet and greet visitors or client in a professional and friendly manner
• Prepare and send out going faxes, mail and courier parcels
• Collect document and deliver deliverables on ad hoc basis
• Provide back up support to other departments e.g. transcription support & office administrative activities.
• Support Ad-hoc duties when required
• Manage travel bookings

Requirements:

• F.6 graduate or above
• At least 1-2 years’ experience in office setting / Fresh University Graduates are welcomed without office experience
• Good command of English and Chinese
• Proficiency in using computer, telephone system, fax & photocopier
• Good software skills e.g. word processing, excel
• Efficient, able to work under pressure and self-motivated
• Detail-oriented, time sensitive and accuracy
• Immediately available preferred

Additional Requirement:

•  The working hour of this position is from 1pm to 10pm (Mon. to Fri.)

 We offer competitive package. Please apply with your English CV if you are interested and quote “Production Support (1 p.m. to 10 p.m.)”.