Duties:

• Manage the daily calendar including schedule of appointments, meetings and trips for the Command Personnel Secretary
• Provide secretarial support to meetings, including preparing agenda, taking minutes, preparing various correspondences, providing Chinese/English translation and uploading documents to the Army’s website
• Handle incoming mails and documents, typing, answering phone calls, making travel arrangements, arranging payments / reimbursements and housekeeping duties
• Prepare the annual budget, monitor the regular departmental expenses report and report to the Command Personnel Secretary any irregularities and discrepancies
• Set up and maintain an effective filing system, including electronic systems for records, reports and correspondences; Maintain and update Officers’ personnel records and furlough records
• Assist in the administrative and Human Resources work related to Officers and arranging the activities and events for Retired Officers
• Collaborate with Human Resources Department on HR matters where necessary
• Report to the Command Personnel Secretary concerns or problems, if any, requiring attention
• Perform other duties as assigned by the Command Personnel Secretary/Leadership

Requirements:

• Understanding of the Christian faith, values and ethos of The Salvation Army
• Bachelor Degree in Business Administration, Human Resources Management or other related disciplines
• Formal Secretarial Training
• Minimum 8 years’ solid experience in a Personal Assistant/ Executive Assistant role serving the senior management, especially serving Head of Human Resources is preferable
• Demonstrated maturity and confidentiality
• Ability to communicate well and effectively with all levels of professionals across the organization and outside contacts
• Pro-active, strong sense of responsibility, detail-minded, well-organized, patience
• Able to work independently
• Proficient in both spoken and written English and Chinese (Putonghua included)

Application Procedure

Please apply with full resume, stating clearly current and expected salary, to the Human Resources Manager, The Salvation Army Hong Kong and Macau Command, 6/F Human Resources Department, 11 Wing Sing Lane, Yaumatei, Kowloon by quotingreference numberon the envelope or APPLY Now.

All information provided will be treated in strictest confidence & used for recruitment purpose only. All unsuccessful applications will be kept for a period of no longer than two years after completion of the recruitment exercise.