Summary:
Serves as the administrative and functional point person for the Directors' corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires a desire to learn and expand responsibilities.
 
 
Essential Duties & Responsibilities:
To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily.

• Assist to manage multiple projects as assigned by the Directors related to diverse lines of business, community, and personal interests with inter-related activities and relationships
• Coordinates calendar, travel, meeting, and schedule arrangements for the Directors, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate
• Works closely with other team members to assure the Directors' preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to:
• Taking phone calls
• maintaining personal and business files
• corporate record keeping for multiple entities
• supporting marketing and strategic planning activities
• note taking & creating documentation
• filing, storage & retrieval of business and personal activities
• Handles financial and accounting matters for the directors with confidentiality
• Prepares and sends business and private correspondence
• Coordinates operations of Directors' office including:
• Reception, document preparation & control, internal communications, general office maintenance to improve costs and effectiveness
• Carries out responsibilities with professionalism, respect for others, in accordance with the organization’s policies and applicable laws
• Any other duties as assigned
 
Key Deliverables:
Efficient and smooth operation of Directors' office
 
 
Organizational Structure:
Reports to: Directors

 
Qualifications: Knowledge/Skills:
• Proficiency in English, Cantonese and Mandarin
• High Proficiency in MS Office Suite
• Bachelor’s Degree in Business or Related Field

Talents:

• Trustworthy with Impeccable Moral Standards
• Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence
• Conceptualization & Business Acumen
• Professionalism in Appearance & Attitude
• Highly organized
• Able to adapt quickly, handle multiple tasks, and prioritize
• Self Directed with Sound Judgment
• Confident
• Exceptional interpersonal skills with internal and external staff
• Demanding work environment