Responsibilities:

• Registration of outgoing mail (sorting, packing & registration)
• Distribution of incoming mail
• Supervise, plan and assign work to driver, messenger and office assistants to ensure a smooth running of office operations
• Responsible on every order arrangement such as utilization of company’s vehicle and delivery service including delivering company’s proposals to clients
• Arrange office seating
• Act as person in charge to source and liaise with suitable suppliers relating to purchasing & maintenance of office equipment and stationery to ensure they are in good condition with sufficient supply
• Follow up on invoice payment
• Responsible for all transportation and accommodation arrangement for visitors including research and site visit to hotel & service apartment
• Liaise with contracted vendors on renewal issues
• Act as contact person to liaise with landlord’s & building’s management representative on all operations including fire drill and festival event during Chinese New Year
• Responsible for maintenance and renovation works of the office
• Responsible for all registration works (e.g. company’s vehicle) and membership renewal (e.g. Hong Kong Post e-Cert, Amcham, HKIE, HKGCC etc.)
• Perform routine office inspections and arrange maintenance for corresponding equipment to ensure security, health and safety compliance to corporate requirements
• Prepare cost analysis and report for various administration expenses
• Manage smooth operation of the remote warehouse
• Back up of Reception, Pantry, serving tea to clients, mail run and meeting arrangements 
  
  

Requirements:

• Form 5 or above, preferably with Diploma holder of Business Administration or related discipline
• 2-3 years’ experience in handling Office Administration
• Able to work independently, good team player, initiative, high attention to details and accuracy, well organized, multi-tasks, strong analytical skills and interpersonal & communication skills;
• Proficiency in MS Word, Excel, PowerPoint and Chinese Word Processing;
• Good command of both written and spoken Chinese and English; and
• Immediate available is highly preferred

We offer 5-day work and competitive salary commensurate with qualifications and experience.

Personal information contained in applications received will be used for employment-related purposes and, in respect of the successful appointee only, also for business-related purposes. A copy of our Personal Data (Privacy) Policy Statement is obtainable at www.bvhk.com. Please send full resume, availability, present and expected salaries and daytime contact telephone number quoting reference code to: Human Resources Department, Black & Veatch Hong Kong Limited, 43/F, AIA Kowloon Tower, 100 How Ming Street, Kowloon, Hong Kong. or recruitment system at www.bv.com.

Please visit our website at www.bv.com for more details about us.