Job Descriptions:

• Provide full spectrum of administrative and secretarial support.
• File, retrieve, and archive corporate documents, records, and reports. 
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Compile, transcribe, and distribute minutes of meetings.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. 
• Assist executives with executive’s private family matters.

Job Requirements:

• Diploma or above preferably in Business Administration, related disciplines
• At least 1-2 years or above prior work experiences in secretarial and administrative field
• Ability to work efficiently under pressure, prioritize and handle multiple tasks and meet tight deadlines
• Analytical, detail-oriented, well-organized, strong communication and interpersonal skills
• Proficiency in spoken and written English and Cantonese, proficiency in Mandarin is a definite advantage
• Immediately available or short notice is highly preferable. 

All personal information provided by applicant will be treated in strict confidence and used solely for recruitment purposes. The personal information will be used strictly in accordance with Hong Kong Xin Sheng Jin Ye Group Company Limited's personal data policies, a copy of which will be provided upon request. It is possible that information about the applicant or the applicant’s application will be shared with Hong Kong Xin Sheng Jin Ye Group Company and its related companies. Hong Kong Xin Sheng Jin Ye Group Company will retain all applications no longer than 24 months after which the documents will be destroyed.