Reporting to senior management in global IT Department based in Hong Kong, the incumbent will provide full spectrum of administrative and people operations support to the Department. The incumbent will be the contact point for Department associates, inter-department communications and external vendors in an international environment.

The Role

• Provide administrative and secretarial support to Director, Information Technology and senior management team in IT department
• Look after office administration by working closely with over 60 staff in IT Department, include colleagues from India, Europe and Korea, etc.;
• Coordinate travel arrangements for executives and employees in the IT office, visa applications, accommodations arrangements for travellers and visitors
• Support employee mobility (if any), including visa applications, relocations, accommodations, etc.
• Oversee office administration including office supply, office maintenance and arrangements, maintenance of telephone directory, supervise tea lady, etc.
• Coordinate vendors for office facility procurement and maintenance, ensure all staff are informed on the impact of work environment and the services are duly rendered by vendors;
• Supervise and record contract staff leave and attendance to ensure accuracy;
• Work closely with Human Capital Department in human resource activities including recruitment, employee relations and training coordination. 
• Verify expenses reports, and clarify expenses claims by communicating with staff on company rules and regulations if needed;
• Verify and process all invoices, and coordinate with Finance Department to ensure timely payments to vendors;
• Perform ad hoc duties as assigned, include organizing department activities and staff gatherings

The Person

• Degree or above in any discipline;
• At least 10 years of work experience, with 5 years solid office administration experiences in sizable offices;
• Excellent English written and spoken language skills is essential; with good Chinese written and spoken language skills;
• Embrace diversity of cultures in workplace;
• Mature, presentable, open-mind and friendly;
• Patient with good attention to details;
• Good interpersonal skills and able to work independently.

We are committed to the professional growth of our people and offer a highly competitive remuneration package to the successful appointee.

Interested parties, please direct your detailed resume stating present & expected salaries, date of availability, and contact phone number by clicking "Apply Now".  Personal data provided will be used for recruitment purpose only.

For more information about DP World, please visit our web-site at www.dpworld.com.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER