Duties:

• Perform all reception duties (answering calls, greeting visitors, handling mail/courier, …)
• Provide general administrative support to the office (ordering office supplies including stationary and pantry stock) and the HR Department (prepare and review expenses claim forms, submit visa applications and extensions to immigration department, provide support on benefit administration, update staff leave calendar etc)
• Assist with various company activities and events (send company emails, assist with planning and organising etc)
• Liaise with vendors for all travel arrangements, including hotels and flights bookings
• Supervise the Pantry Assistant regarding pantry-related matters (stock management, fresh food daily shopping, cleaning etc)
• Create and maintain various records (groceries & stationery inventory, travel expenses, etc.)
• Arrange for new staff passes and office access key
• Perform outdoor work as required (bank, post office, immigration department, building management office, supermarket, …)
• Provide other administrative support and perform ad-hoc assignments as required

Requirements:

• High-Diploma or above
• Fluent in English and Chinese languages with ability to handle business correspondence independently
• Good PC knowledge including MS Word and Excel
• Self-motivated, polite, well-organised, with good interpersonal, communication and presentation skills
• Willingness to work in a multi-cultural, English-speaking environment
• Immediate availability is preferred

All information provided will be treated in strict confidence and used solely for recruitment purposes.

Due to the high number of responses that we receive, we are only able to respond to successful applicants.