The Job:

• Assist the administration team of the Maintenance Section in carrying out the administrative duties.
• Prepare correspondence, tender documents, reports, minutes, etc by typing up drafts from superior, or filing in defined data/information into correspondence of standard format.
• File daily correspondence and other documents according to established filing system and, for ambiguous cases, by referring to superiors’ specific instructions.  Maintain and update filing list as appropriate.
• Maintain records e.g. Expenditure Commitment Record by extracting defined data from relevant correspondence/documents and entering the data into pre-designed spreadsheet/database correctly.
• Prepare reports from database records according to pre-determined schedule or superior’s requests.
• Despatch correspondence / documents for superiors as assigned.
• Answer telephone calls by taken messages and referring enquires to appropriate personnel to answer.
• Retrieve designated files / documents according to specific instructions.
• Assistant in supervising clerical staff of the section and monitor their work.
• Perform other clerical duties such as photocopying, arranging meetings as assigned by superior.

The Person:

• 5 passes in HKCEE, including English (Syl. B) and Chinese Language OR 5 subjects obtained Level 2 or above in HKDSEE, including English and Chinese.
• Minimum 5 years secretarial / clerical experience
• Good PC skills
• Effective interpersonal skills and team work

Attractive remuneration package will be offered to suitable candidates. To apply, please send your application with full resume and reference quoted to Human Resources Manager by fax: 2882 4466 or through online application: http://www.hkhs.com/online.recruit 

Applicants not invited for interview within 8 weeks may consider their applications unsuccessful.

You are welcome to visit our website www.hkhs.comto learn more about us.

Personal data provided by job applicants will be used strictly in accordance with the Housing Society’s personal data policies which is available in our website and obtainable upon request. Applicants may be considered for other suitable positions within the Housing Society and all personal data of unsuccessful candidates will be destroyed within 6 months upon completion of the relevant recruitment exercises.