Job Brief

We are looking for an experienced individual to help ensure smooth administration of our company and logistics for the shipping of our products.  We are a small company based in Sheung Wan with roughly 20 people in the office. You will be managing day-to-day office administration functions and shipping logistics, as well as secretarial support. You should be pleasant to work with, good at working with teams, organized, thorough, and detail oriented.

The work environment will be in our Hong Kong office working closely with our in-house teams and communicating with staff and partners in China.

Responsibilities

• Manage day-to-day office administration functions and duties, including but not limited to, procurement, vendor management, office maintenance and office security
• Prepare full sets of shipping documents and work closely with Chinese suppliers and overseas clients regarding shipment of the orders
• Coordinate with internal team, factories and freight forwarders to ensure timely shipments
• Assist Accounting Executive to prepare account statements
• Provide secretarial support to CEO in both business activities and personal matters, such as organizing daily schedules and making travel arrangements

Requirements

• Related working experience will be an advantage
• Good communication and interpersonal skills
• Efficient, self-initiated, multi-tasking, well-organized, and detail-minded
• Good command of spoken and written English, Cantonese and Mandarin
• Hands-on experience of MS Office (e.g. Word, Excel) 
• Knowledge on Quickbooks will be an advantage

Qualifications

• Form 7 or above, degree preferred
• Fluent in English, Cantonese and Mandarin
• Hong Kong permanent resident or valid Hong Kong working visa