Key Responsibilities & Accountabilities

• Play receptionist role as screening/answering and handling the incoming calls promptly and professionally, greet visitors and direct them to appropriate staff, answers questions from visitors and provides information as required
• Handle incoming and outgoing faxes, mail, couriers and pouches, and ensure timely dispatch and appropriate distribution of messages and mails with records
• Keep stock of office supplies and purchase any office necessities in cost effective manner
• Handle courier and mailing
• Arrange air ticket and hotel accommodation for staff
• Keep the office and receptionist area clean, tidy and secure
• Establish good relationship with landlord and communicate with them to fix problems if any in the office
• Provide logistic support on interview arrangement
• Manage staff’s meeting room’s reservation and facilities usage
• Assist HR & Admin Manager in organizing company event and activities
• Monitor petty cash box and prepare reports to Account Department for the claim
• Regular update HR & Admin documents e.g. telephone list, floor plan etc.
• Prepare document for staff onboarding
• Check invoice and pass to HR & Admin Manager for approval
• Work with Marketing Department to make sure all leaflets on shell are updated and has sufficient
• Ensure client reception quality is excellent, when communicating and liaising with client ensure they are informed of BSI’s products and services, and identify potential Driving Force opportunities.
• Work closely with the Training department to ensure smooth ‘set up’ and operation of the BSI Training Academy courses delivered in the BSI Hong Kong training rooms.
• Other HR & Admin tasks as assigned by HR & Admin Manager.
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Knowledge / Skills / Abilities

• Diploma or above with minimum 2 years’ experience in office administration and reception;
• Good command in both English and Chinese;
• Proficient in MS word, Excel, PowerPoint and Chinese word processing; 
• Passion at HR & Admin sector;
• Strong communication skill and good telephone manner
• Proactive, cheerful, responsible, obedience, good team player with can do attitude;
• Customer oriented and willing to learn

Interested parties please send us a full resume with your CURRENT & EXPECTED SALARY simply click "APPLY NOW".  

Personal data provided by applicants will be treated in strict confidence and used for recruitment purposes only for no more than 6 months.