Position Summary

• To perform administrative functions and other related professional support activities for FedEx Trade Networks Hong Kong.
• To perform administrative functions and other related professional support activities for local management.

Responsibilities

• ADMINISTRATIVE SUPPORT – To perform administrative functions that require knowledge of general business and office procedures including but not limited to: maintaining follow-up files, assembling materials for reports and composing letters; maintain adequate level of required office supplies and maintain up-to-date technical and/or administrative manuals; compose memos/letters for item such as equipment repairs, unit schedules, etc.; take action authorized during Managing Directors absence and take initiative and judgement to ensure that matters requiring attention are referred to delegated individual or handled in a manner that minimize effect of employee’s absence; ensure all approval and signature requests are properly addressed in order to relieve supervisor of administrative details and address needs in the most appropriate manner.
• REAL ESTATE MANAGEMENT – To manage all facility related issues including but not limited to leasing agreement renewal, real estate research / evaluation / relocation etc.,  furniture and fixtures purchases / set up arrangement, space management, facility maintenance, dealing with building management etc.
• LOCAL MANAGEMENT SUPPORT – coordinate arrangements for Regional Managers, General Managers & Senior Managers on business travel, seminars etc. in order to ensure that supervisor’s agenda and itineraries are efficient and effective.
• INTERNAL RELATIONS – Receive, date stamps and distribute department mail in order to ensure information is directed to the appropriate teams.
• EXTERNAL RELATIONS – Receive and escort visitors in a courteous and positive manner; process, coordinate and follow up with vendor accounting on bills received for payment in order to maintain FedEx’s public image.  Primary back up for front desk during receptionist absence such as vacation, sick leave, personal day off and/or when the receptionist is away from the front desk.

Requirements

• F.7 or above, Diploma in Secretarial/Business Administration.
• 5 years relevant working experience, preferably in large multi-national organization.
• Good communication & interpersonal skills.
• Proficient in MS office applications (Word, Excel, PowerPoint, and Access).
• Self-motivated.
• Mature, independent & experienced.
• Willing to work under pressure.
• Proactive, detail-oriented, organized.
• Candidate with more experience will consider as Senior Administrative Coordinator.

Join FedEx and you'll be rewarded with an excellent salary and benefits package including two months' year-end bonus, medical and dental benefits, life insurance, provident fund, annual leave and promotional prospects.

If you are interested in joining us, please send us your application letter and resume including expected salary and date of availability.

Our company address:

Unit 801, 8/F, Metroplaza Tower 1

223 Hing Fong Road, Kwai Fong

N.T.

All information provided by applicants will be treated in strict confidence and used only for recruitment purpose in accordance with the employer's personal data policies.  A copy of Personal Information Collection Statement (PICS) will be provided upon request.  Please write to the Human Resources Department.  Applicants who are not invited to an interview within four weeks may consider their applications unsuccessful.  All personal data of unsuccessful applicants will be destroyed after one year.