Job Responsibilities:  

• To be the only receptionist at a medium sized law firm
• To meet, greet and seat clients and to field telephone calls to the general office number
• To coordinate and diarise meetings, conference calls and various events (e.g. lectures requiring registration)
• To assist with marketing – e.g. assisting in preparing marketing materials
• Various administrative tasks (where needed)– including to keep track of where the partners are, preparing invoices and standard client care letters, assisting formatting letters and legal documents and maintaining up to date case file

Requirements:  

• At least 2 years as a receptionist (not necessarily with a law firm)
• Excellent written and spoken English
• Very good spoken Cantonese and Mandarin
• Mature, pleasant, quick to learn, good common sense, straightforward, responsible, good telephone manner, able to work independently
• Must be happy to continue to work as a receptionist for several years (in other words this is not a route to becoming a legal secretary – having a good receptionist is important to us – the receptionist is the first face of the firm clients see)
• Excellent organisational skills
• Excellent attention to detail
• Proficient in MS Word, Excel
• Familiarity with Filesite would be helpful but can be learned
• Enjoys working in a very collegiate environment and a good team-player