Reporting to the General Manager, the position will provide secretarial support to Committees while driving different internal parties to meet deadlines. The position will also be responsible for the management of the Administration Team to support the day-to-day office operations.

Job Responsibilities

• Serve as a secretary to Committees and provide secretarial support including preparation of committee events and papers such as agenda, minutes, etc.
• Manage the database of HKIB stakeholders including Council / Committee members and their appointment / re-appointment
• Ensure compliance with laws and regulations (eg. Government Ordinance, Memorandum and Article of Association, By-laws of the Institute)
• Safeguard and uphold the terms and conditions of contracts / agreements between the Institute and external parties, and coordinate with lawyers for related negotiation
  
• Assist in Trademark registration, and ensure proper use of them in publications or other sources of communications in an audit and compliance capacity
  
• Assist in implementation of any other corporate governance-related matters of the Institute
  
• Manage the Administration Team to support the day-to-day office operations and implement cost-effective solutions in managing Institute's resources
• Ad hoc duties as assigned by supervisor or Executive Committee

Job Requirements

• Degree holder or above
• 8-10 years' experience in committee administrative work (with previous minute writing experience preferred) of which 4years' relevant experience in a managerial position
  
• Members of ICSA/HKICS a definite advantage
• Excellent interpersonal skills to mobilize people at all levels
• Strong project management, analytical and problem-solving skills
• Able to establish a network with senior executives within the industry
• Energetic, self-motivated, organized, resourceful, and result oriented
• Excellent command in both written and spoken English and Chinese
• Proficient in MS Office software

Interested parties may send in your application together with a detailed resume stating your academic results, present & expected salaries, date of availability and contact phone number by clicking "Apply Now"

Resumes without cover letters and expected salary will not be considered.

Applicants are welcomed to visit our website: www.hkib.org for further information about the institute.

(All information provided will be treated in strict confidence and used solely for recruitment purposes)