Key Responsibilities: 

The Administrative Assistant reports directly to the Director of Business Services and is responsible for the effective management of the school shop. In particular the Administrative Assistant will 

• Maintain to professional standards for the appearance of the shop ensuring all stock is suitably displayed, priced and stocked. 
• Manage and control effectively the levels of all stock ensuring re-order levels are set appropriately to ensure no stock-outs occur and to avoid over-stocking. 
• Ensure all stock is kept safely and securely at all times. 
• Raise purchase requests based on re-order levels and lead times to ensure replacement stock is received before stock-outs occur. 
• Check and record deliveries into the shop to ensure quantities, prices and quality are according to the purchase order specification. 
• Conduct regular stock count with adequate follow up for any major discrepancies 
• Serve customers and assist with queries. 
• Ensure that all sales / payment are recorded accurately 
• Liaise with the Financial Accountant in the daily / monthly sales report 
• Ensure the shop environment is welcoming and tidy. 
• Assist with other general administrative duties as a member of the administration team including supporting the reception function of the school. 

Requirements:
The Administrative Assistant  should have the following qualities 

• a good understanding of excellent customer service; 
• a good English and Cantonese communication skills; 
• experience of working in retail environment an advantage; 
• have a can-do approach be efficient and accurate in dealing with work and duties assigned; 
• a friendly, helpful, confident and engaging personality; 
• respect confidentiality as require; 
• good administrative and record-keeping skills. 

Any queries should be forwarded to HR Officer at vacancies @shrewsbury.hk