Job Duties:

• Welcome visitors in person and on the telephone
• Direct visitors to meeting rooms ; maintain and issue visitor badges as required
• Maintain reception desk, guest seating area and conference rooms neat and tidy
• Handle wide spectrum of corporate and office administration duties, including meeting room reservation, courier & mailing arrangement, procurement, liaise with suppliers and vendors, etc.
• Closely liaise with internal and external parties to ensure smooth business operations
• Organize and coordinate company functions and staff activities
• Perform additional duties and responsibilities as assigned
• Responsible to assist for invoice/ payment for office related items
• Liaise with management office on office related items

Requirements:

• At least 1 to 2 years’ experience working as Receptionist / Secretary / Service industry with formal secretarial training 
• High proficiency in MS office, such as Outlook, Word, Excel, and PowerPoint
• Excellent telephone manner and guest greeting, pleasant personality, strong interpersonal and communication skills;
• Excellent command of spoken and written English and Chinese (Cantonese & Mandarin)
• Experience in office administration and / or in financial industry is a distinct plus
• Maintain general office supplies, manage document filing, and oversee record keeping.
• Positive attitude, good team work ethic, strong sense of responsibility and able to adapt to fast-paced and ad-hoc working environment
• Cheerful, mature, self-motivate, details minded, strong analytical and problem solving skills
• Excellent communication skills, fluent in English, Cantonese and Mandarin
• Immediate available preferred