PRIMARY FUNCTION/POSITION SUMMARY:

Support and coordinate all property flows and communication flows. Conduct logistics arrangement from the time of property arrival at Christie’s to release to client or back through the cycle for re-offers.

Closely work with specialist departments, shipping team, client services teams and any related departments to ensure smooth logistics arrangement of our inventory.

Coordinate, share and distribute job orders to the team.

MAJOR RESPONSIBILITIES:

• Liaise and coordinate with internal and external customers to ensure a smooth logistical arrangement for property

• Maintain accurate and current inventory listing. Ensure clear records in both the paperwork and electronically to ensure a flawless tracking system

• Cycle-count inventory check

• Initiate clearance of idled property. Work with Specialist Departments and client to arrange shipment/collection/reoffer

• Receive property while property arrival at Christie’s

• Take & Maintain record of condition images

• Notify relevant manager and specialist depts. of any damages, losses or discrepancies (within 4hrs)

• Support specialists and communicating conditions (complete Damage reports)

• Arrange Transfer of Property throughout Christie’s facilities (on-site/off-site)

• Troubleshooting, tracking and tracing of missing property, proactive communication to relevant depts. & other property controllers

• Support logistics arrangement for photo shooting, artwork framing and framing removal; assist Specialist for artwork setup when required.

• Lotting up pre-sale property (i.e. print lot stickers, labelling of lot stickers according to catalogue)

• Saleroom and exhibition setups, breakdowns, and manage lot release counter for customer pickup or transfer. Support exhibition viewings.

• Coordinate Lot release arrangement with client and Post Sale team

• Carry out property hand-carry order approved by Manager/ Security dept.

• Communication responsibility between Departments and Logistics Department/ Operations

• Support all other logistics functional areas as directed by management.

• Other duties as assigned by Management/Supervisor

QUALIFICATION REQUIREMENTS:

• Must have a high school diploma (college degree preferred)

• Minimum of 1 year Art/Luxury Business experience. Previous experience in Art/ Luxury logistics industry and sales supporting function is preferred

• Possess basic computer skills, ability to learn and use ERP system (e.g. JDE, Workday)

• Advanced MS office skills, especially for MS Excel and MS Outlook/Calendar.

• Demonstrates strong communication, organisational skills and time management ability

• Excellent attention to detail, detail-oriented, proactivity and well-organised

• Ability to clearly and effectively communicate in written and verbally