RESPONSIBILITIES

Secretarial and Administrative Support:

• Provide secretarial support to meetings, including preparing agenda, taking minutes, preparing various correspondences, providing Chinese/English translation and uploading documents to the Army’s website
• Assist in preparing the annual budget, annual report, monthly reports, statistics and analysis
• Handle and keep track of budget expenditures and payments
• Maintain an effective filing system
• Handle general administrative duties including mails, stationery, furniture inventory, maintenance and control of office equipment, etc.
• Maintain daily operations of GCMTC, Library and Command Resource Centre

Training

• Assist in identifying on-going training needs for Officers, Local Officers and Soldiers of The Salvation Army
• Liaise with facilitators and coordinate their involvement in the training programmes
• Register for students, arrange venue, equipment and logistics for trainings
• Prepare training materials
• Conduct course evaluation and analysis reports
• Promote training programmes

Command Resource Centre

• Responsible for the daily operation of the library.  Update and maintain database
• Maintain library membership records and produce monthly track of statistics
• Assist in collecting, sorting, cataloguing and preserving all archival documents and articles
• Manage the Resource Centre catalogue system, and prepare the annual inventory statement
• Assist in establishing, implementing and reviewing policies and procedures for Library and Resource Centre
• Assist in promoting the use of the Resource Centre and services

REQUIREMENTS

• An understanding of the Christian faith, values and ethos of The Salvation Army
• Degree in Translation / Linguistics or related discipline
• Minimum 3 years’ administrative working experience; some library experience is preferred
• Experience in involvement, establishment & promotion of church training programmes or related project administration is an advantage
• Some knowledge of Christian vocabulary
• Strong PC skills in using MS Word, Excel, Powerpoint, and web applications
• Proficient in both written and spoken English and Chinese
• Proactive, strong sense of responsibility, attentive to details, well-organized, independent
• A team player with good interpersonal, communication and problem solving skills

Application Procedure

Please apply with full resume, stating clearly current and expected salary, to the Group Human Resources Director, The Salvation Army Hong Kong and Macau Command, 6/F Human Resources Department, 11 Wing Sing Lane, Yaumatei, Kowloon by quoting reference number (AAII/GCMTC/01-19) on the envelope or APPLY NOW

All information provided will be treated in strictest confidence & used for recruitment purpose only.  All unsuccessful applications will be kept for a period of no longer than two years after completion of the recruitment exercise.