The Job:  
 
Office administration & secretarial duties

• Provide full spectrum of administrative and secretarial support, including setting up room for visits and meetings, greeting visitors, answering general enquiries, handling travel bookings and coordinating events.
• Handle the administration of office equipment maintenance, source office and archival supplies, oversee office cleaning, file general office records and administer the library.
• Arrange payments, keep accounting records and assist in the preparation of budget and expense reviews.
• Serve as the department’s IT representative and assist in coordinating and administrating the department’s IT system with the IT Support. 

Archives administration & archival processing

• Provide support in the management of the department’s electronic archival systems and storage.
• Assist in administering collections, and transfer and deposit of records.
• Assist in research work for archival activities. 
• Assist in outreach activities and projects, such as proofread communication materials, coordinate exhibition of archival materials, etc.  

 
Requirements:

• Bachelor’s degree with major in Business Administration, or related discipline.
  
• At least five years of working experience in office administration and secretarial support.
  
• Knowledge and experience in research work and archives/records management is an advantage. 
  
• Excellent communication skill in spoken and written English, Chinese and Mandarin.
  
• Proficient in Microsoft Office applications.
  
• Ability to work independently and collaboratively with people and records.
  
• Detail oriented and able to manage multi tasks under pressure. 
  
• Stable and mature with a strong sense of responsibility. 
  
• Prepare to work in godowns occasionally and handle dusty boxes.

 
Application:
 
We offer a competitive package to the right candidate.  Qualified and interested parties please send application quoting the above reference number and detailing contact information, education and employment background, and salary expectation through one of the following means:

Postal address:
Head of Staff Department
John Swire & Sons (H.K.) Limited
GPO Box 1, Hong Kong
Fax number: (852) 2946 8402

Email: h r . r e c r u i t 2 @ j s s h k . c o m 

Only shortlisted candidates will be contacted.  
 
We are an equal opportunity employer. All applications received will be used exclusively for selection purposes and handled confidentially by authorized personnel only.  Your application may also be considered for other suitable positions within the Swire group.  (Please indicate clearly on your application if you would not like to be considered for other positions within the group.)  Unsuccessful applications will be destroyed after an appropriate time.